Property Management Finance Specialist

P3 Logistic Parks group; Milano; Ibrido; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

Un'azienda internazionale leader nel settore immobiliare è alla ricerca di un Property Management Finance Specialist per la sua sede di Milano. La posizione prevede responsabilità chiave nella gestione amministrativa e finanziaria degli asset immobiliari, supportando anche le operazioni contabili. Il candidato ideale avrà una solida esperienza nella gestione immobiliare e in operazioni finanziarie, favorendo l'efficienza e il rispetto delle normative fiscali.

Servizi

Stabilità di un'azienda internazionale

Ambiente collaborativo dinamico

Bonus annuale attrattivo

Budget generoso per formazione e sviluppo

Corsi linguistici individuali

Programma di assistenza per i dipendenti

Politica di lavoro flessibile

Eventi aziendali e opportunità di networking

Caffè e snack salutari in ufficio

Competenze

• Esperienza precedente in gestione immobiliare.
• Conoscenze in operazioni finanziarie e contabili.
• Competenze in software di gestione immobiliare.

Mansioni

• Gestione contratti attivi e passivi relativi agli immobili.
• Supporto alle dichiarazioni fiscali locali.
• Preparazione e revisione report finanziari mensili e annuali.

Conoscenze

Gestione delle relazioni con i clienti

Precisione analitica

Gestione delle fatture

Competenze comunicative

Multitasking

Formazione

Esperienza in amministrazione della gestione immobiliare

Formazione in Finanza e Contabilità

Strumenti

Yardi

MS Office

Descrizione del lavoro

P3 is a long-term investor, manager and developer of European warehouse properties with more than 9,7 million m² of assets under management and land bank of 2 million m² for further development.

P3 has commercial activities in 11 countries and has been investing and developing in European markets for over two decades. And because we care about our customers and communities where we operate, we develop environmentally friendly, sustainable warehouses to the highest international standards.

Headquartered in Prague, P3 employs more than 270 people with 25+ nationalities across 11 offices in key European cities, offering integrated development, asset and property management services.

Attracting the right talents is key for our future. We are looking for ambitious and passionate experts who can help us make P3 THE leading logistics warehouse provider in Europe.

OUR CULTURE

Our company values - Integrity, Teamwork, Excellence, Ambition - are embedded deeply within the organisation, and guide our steps every single day. P3’s size and stability enable us to take a global view and yet at the same time we are just the right size to maintain our agile and flexible approach on local real estate markets.

Together, we create an environment that encourages personal growth because we know we are successful mainly thanks to the people who make P3. We recognise and reward outstanding performance and motivate people to contribute to our mutual goals and turn their good ideas into great outcomes. We encourage people to have ownership, make decisions and accept responsibility for them.

WE ARE LOOKING FOR

We are seeking a Property Management Finance Specialist to join our team in Milan.

SOME OF THE INTERESTING CHALLENGES AHEAD OF YOU

1. Administrative and Accounting Management

• Administration of active and passive contracts related to real estate assets (e.g., lease agreements, utilities, suppliers).
• Issuance of outgoing invoices and preparation of incoming invoices using property management software (e.g., Yardi).
• Accounting control and reconciliation for :
• Rental income and related ISTAT / HICP indexation.
• Recoverable and non-recoverable operating costs and service charges.
• Security deposits and bank / insurance guarantees as per lease terms.

Support to tax consultants for the preparation of local tax declarations (IMU, TARI)Preparation, calculation and execution of Leasing Registration Taxes.Maintenance of tenant and supplier master data, management of aging reports, and credit collection activities in line with internal SLA.

• Continuous monitoring and analysis of receivables; early identification and resolution of deviations.
• Conducting first-line negotiations with tenants for payment solutions and overdue balances.
• Providing recommendations on lease securities (deposits or guarantees) to ensure adequate financial risk mitigation throughout lease terms.
• Issuance of all fiscal and legal communications to tenants in accordance with contract provisions.
• Collaboration with Finance and Asset Management teams to secure healthy AR and cash positions.

3. Financial Management and Treasury Support

• Review and classification and allocation of supplier invoices based on contracts and approved budgets.
• Execution of payments for OPEX, CAPEX, maintenance, utilities, insurance, and other operating costs.
• Operational management of bank accounts related to the assets (cash flow control, balances, transactions).
• Recording of general ledger entries and cost allocations across properties / units.
• Support in tax and legal compliance filings, yearly audits, and internal reviews.

4. Periodic Reporting and Budget Control

• Preparation and submission of monthly, quarterly, and annual financial reports, including :
• Tenancy schedules and rent roll.
• Detailed aging and arrears reports by tenant.
• Cash forecast sheets and actual vs. forecast variance analysis.
• Breakdown of costs and revenues by building / unit.
• CapEx reports and budget / forecast tracking.
• Service charge reconciliations with clear identification of recoverable vs. non-recoverable expenses.

Contribution to financial reports for fund managers, owners, and external auditors.

5. Document and Digital Archive Management

• Organization and regular update of all legal, technical, financial, and insurance documents in digital archives.
• Preparation and maintenance of data rooms for asset disposals or due diligence processes.
• Management of documentation flow to external stakeholders (e.g., notaries, brokers, surveyors, insurers).

6. Support During Closings and Transactions

• Operational support in handover and return of leased units.
• Preparation and validation of financial data and documentation for asset disposal or acquisition.
• Reconciliation of all contractual and financial positions at closing (advance payments, balances, security deposits).

7. Leasing Support and Commercial Follow-Up

• Monitoring of lease expirations, break options, and critical dates.
• Assisting in lease negotiation processes and supporting documentation drafting.
• Coordination of marketing efforts for vacant units, including cost estimation of tenant fit-outs.
• Implementation and follow-up of rent indexation and its impact on lease economics.

8. Real Estate Tax and Compliance Management

• Support in calculation and payment of property taxes and local levies (IMU, TARI, registration tax, etc.).
• Preliminary DAC6 screening (when applicable) and coordination with legal / tax advisors for filings.
• Ensuring compliance with lease, corporate, and fund regulations in property operations.

WHAT YOU NEED TO SHINE IN THIS ROLE

• Real Estate background : previous experience in property management administration
• Experience in Finance & Accounting : background in finance operations including reporting, AP / AR cycles, service charges reconciliation, and RE-specific accounting standards
• Tech Savvy : advanced MS Office knowledge, experience with Yardi or similar ERP systems
• Stakeholder Management & Communication Skills : especially with tenants, internal teams, and external partners
• Analytical Precision & Prioritization : strong analytical skills, accuracy, and the ability to multitask, prioritize
• Languages : Italian (native or bilingual) & English (professional working level)

WHY SHOULD YOU JOIN US

These are some of the benefits we offer :

• Stability of an international company (one of the leading industrial real estate developers on the European market)
• Dynamic collaborative working environment with a passionate team of colleagues across 11 countries
• Attractive annual bonus
• Generous budget for trainings and continuous development opportunities
• Individual language courses
• Employee assistance programme (individual coaching / mentoring opportunities in wellbeing area)
• Flexible / hybrid working policy
• We care and we like spending time together so we enjoy company events, team buildings and networking opportunities connected with the support of various charity causes
• Delicious coffee, refreshments and healthy snacks at workplace
• Attractive employee referral bonus in case you make a successful referral for any of the job roles we have open

Benefits are regulated by P3 internal policy which contains the full details regarding the entitlement and conditions for the benefits. Benefits policy and components may vary by location.

Come and join us and allow your career to flourish in line with the strong and stable growth of the P3 business.

Build your career in a way which is meaningful to you!

PLEASE SHARE YOUR CV IN ENGLISH, THANK YOU.

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