PROPERTY MANAGEMENT ASSISTANT

Italy

PROPERTY MANAGEMENT ASSISTANT

Organization

• United Nations
  
  

Posted 22 Apr 2025 Closing date 19 May 2025

The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political Missions, Agencies, Funds and Programmes of the UN system worldwide. This position is located in the United Nations Global Service Centre, Brindisi, Italy, in the Global Material Life Cycle Management Unit, within the Supply Chain Service. This position is reports to the Global Property Management Support Team.

Within delegated authority, the Property Management Assistant will be responsible for the following duties:

• Interacts with other property management stakeholders such as Peacekeeping Missions, Development Coordination Office/Resident Coordinator Office (DCO/RCO), UN Department of Safety and Security (UNDSS) and providers of services who request property management support and guidance from UN GSC, in particular Self Accounting Units, Procurement Sections, and Local Property Survey Boards, as appropriate.
• Prepares and submits discrepancy reports, and disposal reports for clients.
• Process Goods Receipt reports in Umoja if requested.
• Provides client support when required in the maintenance of accurate and auditable property records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals and SOPs.
• Updates all physical verification records and data entry in the UMOJA system as required.
• Assist stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the DOS Directives, LSD Guidelines and mission's SOPs.
• Produces Business Object reports when requested by supervisor.
• Assist clients in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards.
• Assists in carrying out Board of Survey as and when required.
• Prepare statistical analysis and trend analysis on United Nations property.
• Supervises, trains and provides guidance to the team members.
• Reviews reports and makes recommendations.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other duties, as required.

PROFESSIONALISM: Knowledge of theories, concepts and approaches related to the application of property management procedures and guidelines. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

High school diploma or equivalent is required.

Technical or vocational certificate in logistics, transportation, or asset management is desirable. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

A minimum of seven (7) years of progressively responsible experience in the field of property management, inventory control, logistics, procurement, or other related fields is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher. Experience in Property Management transactions through the use of ERP applications is required. Experience working in support of a field operation (inclusive of peacekeeping operations, special political missions, agencies, funds and programmes), or other similar international organizations is desirable. Experience in data analytics or related area is desirable.

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.

Evaluation of qualified candidates will include an assessment exercise which may be followed by competency-based interview.

The position is financed by extra-Budgetary funds open for recruitment for an initial period of one year. The appointment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. Recruitment for this position is done on local basis. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Country: Italy

City: Brindisi

Source: United Nations

Type: Job

Career category: Logistics/Procurement

Years of experience: 5-9 years