Project Management Office, Project Assistant, Virtual Assistant (m / f / d)

PLU Top Assistant GmbH; Varese; In loco; EUR 35.000 - 55.000; Tempo pieno

Descrizione del lavoro

A leading consulting firm is seeking a Top Project Office/PMO expert to support executives and project managers in cross-industry client projects. This role involves stakeholder management, project coordination, and executive support, requiring strong multitasking abilities and knowledge of modern tools. Join a friendly team dedicated to professional growth and exciting challenges in international project management.

Servizi

Professional virtual training and coaching

Opportunity for business trips to DACH region

Career advancement through challenging projects

Competenze

• Experience in assistant or PMO roles.
• Strong multitasking and time management skills.
• Willingness to travel to Germany if needed.

Mansioni

• Manage communication across all management levels, clients, and teams.
• Coordinate project management office tasks.
• Create professional presentations for a C-Level audience.

Conoscenze

Stakeholder management

Multitasking

Time management

Confident communication

Proficient in Microsoft 365

Formazione

Completed studies in humanities, social sciences, business administration, or foreign languages

Vocational training

Strumenti

Microsoft 365

SharePoint

MS Project

Jira

Confluence

Miro

Descrizione del lavoro

PLU is the German market leader in relieving executives and an innovative and agile company with projects across Germany & remotely. In 2025 we are expanding our services and offer Nearshore Experts to the market. In this case, it doesn't matter where you live; what counts is your performance and your passion for second-line management as a Top Project Office / PMO!

Since 2008 we have successfully provided our renowned clients with professional consulting, training, and project / assistance services in the field of office and project management .

Welcome to PLU and the world of top-level decision-makers!

Do you want to impress with your organizational talent and proactive approach? Are you ready to support executives, entrepreneurs, and project managers at the highest level?

Possible Tasks in Our Cross-Industry Client Projects :

• Interface function with all management levels, clients, and teams (stakeholder management)
• Project coordination & project management office (the PMO is the organizational backbone of any large-scale project)
• Creation and revision of professional presentations and charts for a C-Level audience
• Reporting and controlling tasks
• Preparation and follow-up of meetings and workshops
• Executive Support as a virtual PA / EA with a focus on calendar management
• Proven work experience in an assistant or PMO role (project assistant, junior project manager, PMO consultant, project controlling, executive assistant, virtual assistant)
• Strong multitasking and time management skills, enjoyment in second-line management
• Hands-on mentality, flexibility, and willingness to travel to Germany if needed
• Confident communication and professional demeanor when interacting with demanding executives
• Proficient in Microsoft 365 and affinity for modern tools (e.g., SharePoint, MS Project, Jira, Confluence, Miro)
• Successfully completed studies (e.g., humanities, social sciences, business administration, foreign languages) or completed vocational training
• Nice to have : experience with agile PM methods like Scrum and any project management certificates such as IPMA, Prince2, etc.

What We Offer :

• The friendly and open team at PLU supports you behind the scenes during the projects. We prefer equal collaboration, no top-down or “I’m the boss” attitude.
• Advance your career through exciting and challenging projects with top companies and brands.
• Gain experience working in international project management roles or as a virtual executive assistant.
• Some projects offer you the opportunity for business trips to get to know the DACH region and the client company on-site.
• We can set up a local terminated working contract or a freelance contract with you depending on the client’s needs and your preferences.
• If needed, our talents receive professional, practical virtual training and coaching through the PLU Campus on demand and have the possibility to gain our “Top Assistant Certificate.”
• We promote cross-project best practice sharing between the PLU consultants.
• Opportunities to connect with exciting companies and insights into various industries.

If this resonates with you, we look forward to meeting you!

Application : In a hurry?

A CV in PDF format or a social media message via LinkedIn for a first impression is enough. Quick feedback guaranteed! If you’d like to send a cover letter, just 2-3 sentences focusing on your motivation, earliest possible start date, and salary expectations will suffice. Otherwise, please provide your CV in PDF format and certificates by the time your interview is scheduled.

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