Project Management Office, Project Assistant, Virtual Assistant (m / f / d)

PLU Top Assistant GmbH; Puglia; Remoto; EUR 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

A leading project management support firm in Italy is seeking a professional for their PMO to assist executives and project managers. The role requires strong organizational skills and proficiency in modern tools like Microsoft 365. Candidates should be flexible with a hands-on mentality, ready for potential business trips. This position offers career advancement through diverse projects and international experiences.

Servizi

Professional training and coaching

Opportunities for business trips

Local or freelance contract options

Cross-project best practice sharing

Competenze

• Proven work experience in an assistant or PMO role.
• Experience with agile PM methods like Scrum is nice to have.
• Professional demeanor with demanding executives.

Mansioni

• Support executives, entrepreneurs, and project managers.
• Coordinate project tasks and provide PMO support.
• Prepare presentations for C-Level audiences.

Conoscenze

Organizational talent

Project coordination

Stakeholder management

Time management

Multitasking

Strong communication

Microsoft 365 proficiency

Formazione

Completed studies in humanities, social sciences, business administration, foreign languages

Strumenti

Microsoft Project

Jira

Confluence

Miro

Descrizione del lavoro

PLU is the German market leader in relieving executives and an innovative and agile company with projects across Germany & remotely. In 2025, we are expanding our services and offering Nearshore Experts to the market. Location does not matter; what counts is your performance and passion for second-line management as a Top Project Office / PMO!

Since 2008, we have successfully provided our renowned clients with professional consulting, training, and project/assistance services in office and project management.

Welcome to PLU and the world of top-level decision-makers!

Do you want to impress with your organizational talent and proactive approach? Are you ready to support executives, entrepreneurs, and project managers at the highest level?

Possible Tasks in Our Cross-Industry Client Projects:

1. Interface function with all management levels, clients, and teams (stakeholder management)
2. Project coordination & project management office (the PMO is the organizational backbone of any large-scale project)
3. Creation and revision of professional presentations and charts for a C-Level audience
4. Reporting and controlling tasks
5. Preparation and follow-up of meetings and workshops
6. Executive Support as a virtual PA / EA with a focus on calendar management
7. Proven work experience in an assistant or PMO role (project assistant, junior project manager, PMO consultant, project controlling, executive assistant, virtual assistant)
8. Strong multitasking and time management skills, enjoyment in second-line management
9. Hands-on mentality, flexibility, and willingness to travel to Germany if needed
10. Confident communication and professional demeanor when interacting with demanding executives
11. Proficient in Microsoft 365 and affinity for modern tools (e.g., SharePoint, MS Project, Jira, Confluence, Miro)
12. Successfully completed studies (e.g., humanities, social sciences, business administration, foreign languages) or completed vocational training
13. Nice to have: experience with agile PM methods like Scrum and any project management certificates such as IPMA, Prince2, etc.

What We Offer:

1. The friendly and open team at PLU supports you behind the scenes during the projects. We prefer equal collaboration, no top-down or “I’m the boss” attitude.
2. Advance your career through exciting and challenging projects with top companies and brands.
3. Gain experience working in international project management roles or as a virtual executive assistant.
4. Some projects offer opportunities for business trips to get to know the DACH region and the client company on-site.
5. We can set up a local terminated working contract or a freelance contract depending on the client’s needs and your preferences.
6. If needed, our talents receive professional, practical virtual training and coaching through the PLU Campus on demand and have the possibility to gain our “Top Assistant Certificate.”
7. We promote cross-project best practice sharing between PLU consultants.
8. Opportunities to connect with exciting companies and insights into various industries.

If this resonates with you, we look forward to meeting you!

Application: In a hurry?

A CV in PDF format or a social media message via LinkedIn for a first impression is enough. Quick feedback guaranteed! If you’d like to send a cover letter, just 2-3 sentences focusing on your motivation, earliest possible start date, and salary expectations will suffice. Otherwise, please provide your CV in PDF format and certificates by the time your interview is scheduled.

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