Project coordinator

Job Description

Salary: $2000 sign on bonus

Role and Responsibilities

The Project Coordinator position will be responsible for supporting and working with the Operations Manager, Service Manager, Project Managers, and Field Employees, as needed.

Primary Duties

1. All project coordination duties (POs, Submittals, Change Orders, RFIs, Closeout Documents, etc.) for all Project Managers assigned. Establish and maintain new projects in Procore for construction Projects.
2. Manage calendars for site visits or meetings for project managers.
3. Track progress on all open jobs and ensure deadlines are met for project managers.
4. Send all job information to foreman as change orders or other information is processed.
5. Coordinate tool/equipment rentals and warehouse requests/correspondence.
6. Assist with ordering material, identifying material for Receiving Dept.
7. Coordinate and maintain scheduling needs.
8. Complete permit applications, payments, and all required paperwork necessary.
9. Complete contract review and contract review checklist with assistance of the project manager. Requesting COI documents needed.
10. Processing of change orders. Manage and maintain logs physical logs and Procore.
11. Perform overtime work as required and requested by supervisor to meet company needs.
12. Coordinate with General contractors, engineers/architects, utility companies, subcontractors, suppliers, and inspectors as needed.
13. Perform other duties assigned by supervisor or project managers as needed.
14. Be current and knowledgeable of projects and project managers files to assist other departments as needed.
15. Maintain current filing systems both physical and electronic.
16. Track all billing due dates, billing processes, and submission to the accounting department for processing.

Qualifications and Education Requirements

Strong Computer Skills Required

High School Diploma

Valid Drivers License

Administrative Experience

$2000 sign on bonus-terms apply

Skills

Excellent Communication Skills (Verbal and Written)

Quality Focus/Multitasking/Resource and Time Management

Ability to use basic Microsoft programs and E-mail

Ability to speak/translate (English to Spanish predominantly)

Work Environment

This job operates in an office setting. The standard workweek is Monday-Friday, 40 hours a week and with overtime as needed. Must be available to work off-hours in case of emergencies and during holidays and weekends for shutdowns, if needed. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Individuals must be familiar with Microsoft Office programs and be willing to learn new software programs.

Physical Demands

This is largely a sedentary role. However, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Additional Notes

Hours: Monday-Friday 8:00am - 4:30pm; Early arrival and/or overtime may be necessary.

Arrow Electric Inc. is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of marital status, ancestry, physical or mental disability, medical condition, genetic information, sexual orientation, or expression, veteran status, or any other status protected under federal, state, or local law.