Programme Associate

Food And Agriculture Organization Of The United Nations; Lazio; In loco; EUR 32.000 - 42.000; Tempo pieno

Descrizione del lavoro

The Programme Associate at FAO, located in Rome, Italy, supports users of OSP-managed systems, providing training, user guidance and Help Desk assistance. The role contributes to data reporting and system improvements within the Office of Strategy, Programme and Budget.

You will work under the supervision of a Senior Strategy and Planning Officer, training staff and collaborating across units to ensure smooth operation of the FAO information systems and related tools.

Competenze

• Secondary School Education required.
• Five years of experience in administrative/financial/planning/budgeting activities for Regular Programme and projects.
• Working knowledge of English and at least one other FAO working language (Arabic, Chinese, French, Russian or Spanish).
• Proficient in MS Office and project management software; familiarity with FAO corporate financial systems.

Mansioni

• Provide Help Desk support for OSP-managed systems (FPMIS, ERM Module and Internal Controls Reporting tool) and manage access rights.
• Prepare and deliver training on OSP-managed systems and related processes.
• Participate in testing of new functionality for OSP managed systems.
• Develop user guides and procedural guidance for OSP systems and processes.
• Extract and review data from OSP systems and draft reports, presentations and graphics.
• Maintain intranet content and handbook pages, ensuring information is current and accessible.
• Review existing processes and recommend improvements to systems and procedures.
• Perform other duties as required.

Conoscenze

MS Office

Project management software

FAO financial systems

Formazione

Secondary School Education

Strumenti

FPMIS

PIRES

GRMS

COIN

Descrizione del lavoro

Programme Associate

Primary LocationItaly-Rome

Duration : Fixed-term: two years with possibility of extension

Job TypeStaff position

Type of Requisition : General Service

Organizational Unit : OSP

Post Number : 0242373

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.

Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply.

Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values.

FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

All selected candidates will undergo rigorous reference and background checks.

All applications will be treated with the strictest confidentiality.

FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

FAO's commitment to environmental sustainability is integral to our strategic objectives and operations.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

FAO's commitment to environmental sustainability is integral to our strategic objectives and operations.

The Office of Strategy, Programme and Budget (OSP) advises the Director-General on strategic and policy matters related to the Organization's objectives, results-based programmes, and budgets for all sources of funds; leads the development of policies and procedures on results-based management, FAO country programming frameworks, internal control and Risk management; coordinates the preparation of the Organization's strategic, programme and budget plans; and manages allocation of resources, and monitors and reports on corporate programme and budget implementation to help ensure effective and efficient achievement of results.

The position is located in the Office of Strategy, Programme and Budget (OSP) at FAO headquarters in Rome, Italy.

Main Purpose

The Programme Associate (OSP) plays a lead role in the coordination of support for users of OSP managed systems, including the Field Programme Management Information System (FPMIS), Enterprise Risk Management (ERM) Module and Internal Controls Reporting tool, providing training and procedural guidance to managers and staff.

Supervision Received/Exercised

The Programme Associate (OSP) reports to a Senior Strategy and Planning Officer. Work is performed autonomously, showing a high degree of initiative and independent judgment. Supervision received is focused on facilitating service delivery. The incumbent provides guidance and training to other staff in the office and works collaboratively with various units across the Organization.

Working Relationships

The Programme Associate (OSP) maintains a wide range of contacts with managers, staff and stakeholders inside and outside the unit. The incumbent collaborates closely with colleagues in other units and offices and the corporate services, to deliver quality support services.

Key Functions/Results

• Provide Help Desk support for OSP-managed systems and related processes, including FPMIS, the Enterprise Risk Management (ERM) Module, and the Internal Controls Reporting tool, including managing access rights.
• Prepare and deliver training on OSP-managed systems and related processes.
• Participate in testing of new functionality for OSP managed systems.
• Develop user guides and procedural guidance for OSP managed systems and processes.
• Extract and review data and information from OSP managed systems and draft reports, presentations and graphics.
• Maintain and regularly update intranet content and handbook pages, ensuring information is accurate, current, and accessible to users.
• Review current processes and make recommendations to improve systems, operational and administrative procedures.
• Perform other duties as required.

Impact Of Work

The incumbent's work impacts directly on the smooth and efficient operations of the OSP managed systems. He/she plays a lead role in the coordination and provision of the system and process support services for the successful achievement of the Division's mandate.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Education: Secondary School Education.

Experience: Five years of experience in administrative/financial/planning/programming/budgeting activities for both Regular Programme and projects.

Languages: Working knowledge (proficiency - level C) of English. Working knowledge (proficiency - level C) of one of the other working languages of the Organization (Arabic, Chinese, French, Russian or Spanish).

IT Skills: Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, PowerPoint, Teams, Copilot). Ability to effectively use project management software and FAO corporate financial systems and applications.

Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing valid visa to work or a valid work permit and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.

Technical Skills

Extent of knowledge of project management support and system user support.

Familiarity with Enterprise Risk Management principles and processes, as well as the Internal Control Framework.

Knowledge of the communication and documentation management standards.

Knowledge of administrative procedures and policies.

Knowledge of organizational structure.

Desirable Qualifications And Skills

Extent of knowledge of corporate information systems such as FPMIS, Programme Planning, Implementation Reporting and Evaluation System (PIRES), Global Resource Management System (GRMS) and Country Office Information Network (COIN).

Familiarity with FAO and/or UN field programme management procedures and guidelines.

Knowledge of intranet publishing tools, procedures and guidelines.

FAO Values

FAO staff are expectedto adhereto FAO Values of Commitment to FAO,Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)

Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing valid visa to work or valid work permit, and reside within commuting distance of the duty station at the time of the application.

No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location.

For additional information visit the FAO employment website: J-18808-Ljbffr