Programme Assistant

Futureshaper.com; Latina; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

A leading international organization is seeking a Programme Assistant to provide administrative and financial support within their Rome office. The successful candidate will play a crucial role in ensuring the efficient delivery of programmes and projects, with opportunities for further professional development. This position requires strong communication skills and experience in administrative roles, supporting a diverse team towards achieving strategic goals.

Competenze

• Three years of relevant experience in financial and/or administrative support.
• Good knowledge of MS Office applications and internet tools.
• Working knowledge of English.

Mansioni

• Collect and compile data on programme/project activities.
• Process, format, and proof-read reports and documents.
• Initiate and follow up on administrative and financial actions.

Conoscenze

Data Collection

Administrative Support

Communication

Formazione

Secondary School Education

Strumenti

MS Office

Descrizione del lavoro

Job Posting : 02 / Jun / 2025 Closure Date : 16 / Jun / 2025, 9 : 59 : 00 PMOrganizational Unit : PSS Job Type : Staff positionType of Requisition : General ServiceGrade Level : G-4 Primary Location : Italy-RomeDuration : Fixed-term : one year with possibility of extensionPost Number : 2009475CCOG Code : 2102b

IMPORTANT NOTICE : Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

FAO's commitment to environmental sustainability is integral to our strategic objectives and operations.

The Project Support Division (PSS) has the lead responsibility for ensuring that corporate guidance on Project Cycle and Technical Cooperation Programme (TCP), New Operational Modalities (PSSN) and Due Diligence are fit for purpose and contribute as part of a reinvigorated business environment to the Strategic Framework and the Sustainable Development Goals (SDGs). The Director, PSS, leads the Organization's work in oversight and monitoring of the field programme; project cycle management; management of the TCP; prospect research and review of partnerships with non-state actors; and the development and support to new operational modalities.

The post is located at FAO headquarters in Rome, Italy, in the New Operational Modalities Unit of PSS, which facilitates the efficient and effective delivery of the FAO field programme through new working methodologies such as Operational Partners Implementation Modality (OPIM), Cash Transfers, Vouchers and Grants to beneficiaries. The work of the Unit is strongly field-focused, seeking to provide new or update / adapt policies, procedures, training and tools that maximize the effectiveness of FAO offices implementing projects, in a broad variety of contexts, respond to users' needs and corporate requirements.

Main Purpose

The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.

Supervision Received / Exercised

The Programme Assistant reports to the Senior Programme Officer, PSSN, and receives guidance from other Divisional Assistants.

He / she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

Working Relationships

The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.

Key Functions / Results

• Collect and compile data on programme / project activities to support reporting on programme / project delivery.
• Provide information on programme / project expenditures and status of programme / project budget.
• Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts.
• Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries.
• Make arrangements for meetings, seminars and events : implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements.
• Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments and procurement.
• Perform other duties as required.

Impact Of Work

The incumbent's work impacts on the timely and efficient delivery of the immediate work unit's programme.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Education : Secondary School Education.

Experience : Three years of relevant experience in financial and / or administrative support work.

Languages : Working knowledge (proficiency - level C) of English.

IT Skills : Good knowledge of the MS Office applications, Internet and office technology equipment.

Residency : General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa / work permit and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.

• Results Focus
• Teamwork
• Communication
• Building effective relationships
• Knowledge Sharing and Continuous Improvement

Technical Skills

• Good knowledge of corporate information systems.
• Good knowledge of common administrative and financial rules and regulations.
• Good knowledge of communication and documentation standards.

Desirable Qualifications And Skill

• Good knowledge of and experience with FAO trust funded project activities, and related FAO project cycle rules and procedures.
• Knowledge of and experience with FAO budget rules and procedures.
• Good knowledge of and experience with MS Excel, MS Word, and the standard MS O365 suite.
• Knowledge of and experience with FAO tools and systems including FPMIS, PIRES, iMIS and GRMS.
• Knowledge and experience in supporting field operations.
• Intermediate knowledge (intermediate proficiency – level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

FAO staff are expectedto adhereto FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited / recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at
• The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
• General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa / work permit, and reside within commuting distance of the duty station at the time of the application."Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.
• No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location
• For additional information visit the FAO employment website :

REMUNERATION

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link :

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, withlanguage certificates as attachments. Only language proficiency certificates from UN accredited external providers and / or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate
• Incomplete applications will not be considered
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance :

FAO IS A NON-SMOKING ENVIRONMENT

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