Practice Assistant

White & Case LLP; Pavia; Ibrido; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

A global law firm in Pavia is seeking a Practice Assistant to provide administrative support to partners and associates. The role includes managing calendars, scheduling appointments, and maintaining filing systems. Candidates must have experience in a legal environment and strong communication skills. This position offers a hybrid work model.

Competenze

• Previous experience in a Personal Assistant / Legal Secretarial role within a law firm is required.
• Strong Microsoft Office skills are necessary.
• Highly organized with a flexible approach is a must.

Mansioni

• Provides administrative support to office partners, associates, and trainees.
• Manages calendars, schedules appointments, and arranges complex travel plans.
• Maintains accurate filing systems for documents.

Conoscenze

Fluent English

Microsoft Office skills

Organizational skills

Communication skills

Ability to work under pressure

Descrizione del lavoro

Job Description - Practice Assistant (250000EZ)

Practice Assistant

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers and staff operating from more than 47locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It’s not just about our global network of offices and shared services centers; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work.

Our lawyers are globally minded, enterprising, collaborative, and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

Position Summary

Provides administrative support and assistance to the Milan Office Partners, Associates and Trainees

Duties and Accountabilities 1

• Prepares documents in Word, PowerPoint, Excel etc.
• Performs administrative functions including, but not limited to, the preparation of written correspondence and documents using in-house and external style documents.
• Manages the calendar, schedules appointments, meetings and conference calls and arranges for complex and detailed travel plans and itineraries.
• Keeps client contact details and lists up-to-date.
• Reviews and prepares bills and expense reports for travel and entertainment. Submits vouchers for payment. May also prepare and track personal expense information.
• Assists with the preparation and distribution of monthly reports to all partners and Firm management.
• Maintains effective and accurate filing systems (both for hard copy and electronic documents).
• Prints, prepares and collates papers ahead of meetings.
• Attends trainings as required to keep up-to-date with firm-wide procedures

Skills and Experience

Fluent English

Previous experience in a Personal Assistant / Legal Secretarial role within a law firm

Strong Microsoft Office skills

Highly organised with a flexible approach

Excellent communication skills

Ability to work under pressure and prioritise work to deadlines

Enjoy working as part of a team

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

1 The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

Primary Location

Expected Workplace : Hybrid

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