Practice Assistant

White & Case LLP; Milano; In loco; EUR 35.000 - 50.000; Tempo pieno

Descrizione del lavoro

A leading global law firm in Milan is seeking a Practice Assistant to provide administrative support to office partners and associates. The ideal candidate will have experience in a legal secretarial role, be fluent in English, and possess strong Microsoft Office skills. Responsibilities include document preparation, calendar management, and bill review. This hybrid role offers a dynamic working environment.

Competenze

• Fluent in English.
• Previous experience in a Personal Assistant / Legal Secretarial role within a law firm.
• Strong skills in Microsoft Office.

Mansioni

• Prepare documents in Word, PowerPoint, Excel.
• Manage calendars and schedule appointments.
• Review and prepare bills and expense reports.

Conoscenze

Fluent English

Experience in a Personal Assistant role

Strong Microsoft Office skills

Highly organized

Excellent communication skills

Ability to work under pressure

Team player

Descrizione del lavoro

Overview

Practice Assistant

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be. With lawyers and staff operating from more than 47 locations, we have invested in building a high-quality full-service practice. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work. Our people are globally minded, enterprising, collaborative, and committed to excellence. Our staff represent 90 nationalities and speak 80 languages.

Position Summary

Provides administrative support and assistance to the Milan Office Partners, Associates and Trainees.

Responsibilities

• Prepares documents in Word, PowerPoint, Excel, etc.
• Performs administrative tasks including preparation of written correspondence and documents using in-house and external style documents.
• Manages the calendar, schedules appointments, meetings and conference calls; arranges complex travel plans and itineraries.
• Keeps client contact details and lists up-to-date.
• Reviews and prepares bills and expense reports for travel and entertainment; submits vouchers for payment; may also prepare and track personal expense information.
• Assists with the preparation and distribution of monthly reports to all partners and Firm management.
• Maintains effective and accurate filing systems (hard copy and electronic).
• Prints, prepares and collates papers ahead of meetings.
• Attends trainings as required to keep up-to-date with firm-wide procedures.

Skills and Qualifications

• Fluent English
• Previous experience in a Personal Assistant / Legal Secretarial role within a law firm
• Strong Microsoft Office skills
• Highly organized with a flexible approach
• Excellent communication skills
• Ability to work under pressure and prioritise deadlines
• Enjoy working as part of a team

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

Location

Expected Workplace: Hybrid