Personal / Executive Assistant to CEO

Prosana; Milano; Remoto; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

Join a visionary CEO as their Personal Assistant in a dynamic e-commerce environment in Milano. This role involves managing the CEO's calendar, communication, and personal commitments, providing an opportunity to grow into a Chief of Staff position. Ideal candidates will have experience supporting executives with high discretion and agility.

Servizi

Growth Opportunities

Flexible Work Setup

Wellness Package

Competenze

• Minimum of 3+ years supporting C-suite executives.
• Strong written and verbal English skills (French is a bonus).
• Proficient in tools for scheduling and project management.

Mansioni

• Oversee the CEO’s calendar and emails.
• Arrange travel plans and handle special projects.
• Facilitate communication between business partners.

Conoscenze

Discretion

Agility

Communication

Initiative

Strumenti

Google Workspace

Asana

Microsoft Office

Descrizione del lavoro

Are you ready to become the trusted partner of a visionary CEO? We're looking for an exceptional Personal Assistant who thrives in a high-paced, dynamic environment to help the CEO achieve their goals seamlessly and effectively.

The CEO, a passionate entrepreneur from France, has made a significant impact in e-commerce by founding the country’s largest incubator and supporting over 2,500 businesses. Known for bold ideas and a hands-on approach, they’re dedicated to building innovative, customer-focused brands that push boundaries and set new standards in the European market.

This role is not just about organization - it's about a long-term partnership, foresight, and ensuring the CEO can focus on high-impact decisions while you handle the details. If you excel with logistics and details, have high discretion, and enjoy making things happen, this role is for you.

YOUR MISSION

To become the CEO’s operational, strategic, and personal support, maximizing their time and energy by managing day-to-day priorities, maintaining seamless communication, and solving challenges proactively. This role provides an excellent opportunity to develop the skills and experience needed to prepare yourself for a future C-suite position.

This is a full-time contractor role.

WHAT YOU’RE GETTING INTO

• Oversee the CEO’s calendar, emails, and task prioritization, ensuring smooth daily operations and timely follow-ups.
• Arrange travel plans, including flights, accommodations, and itineraries, ensuring precise and smooth transitions.
• Handle special projects, track deliverables, and ensure timelines are met.
• As the CEO’s representative in written and verbal communication, drafting emails, memos, and presentations.
• Tackle last-minute changes in plans efficiently and resolve issues promptly.
• Facilitate smooth communication between internal and external business partners, so that no details are missed.
• Support the CEO’s personal and professional commitments, creating a balanced and sustainable workflow.
• Maintaining detailed records, organizing files, and overseeing expense reporting with precision.
• Anticipate challenges, implement solutions, and keep the CEO focused on strategic priorities.

WHAT’S IN IT FOR YOU

• Growth Opportunities : As the CEO’s trusted partner, you’ll have the chance to evolve into a Chief of Staff role as the company grows.
• Flexible Work Setup : Work remotely with occasional travel for offsite events.
• Benefits : Enjoy a wellness package created to support your health and well-being.
• Purpose-Driven Work : Join a team making a tangible impact, with a visionary CEO committed to creating a better environment for the company.

WHO YOU ARE

• Minimum of 3+ years supporting C-suite executives or entrepreneurs in high-pressure environments.
• Availability and agility to adapt to the CEO's organized and dynamic schedule.
• Understanding the nature of supporting a CEO, with the ability to manage time effectively for long-term balance.
• Advanced proficiency in tools like Google Workspace, Asana, Superhuman, Microsoft Office, and travel booking platforms.
• Strong written and verbal English skills (French is a bonus).
• Thriving in a fast-paced setting with changing priorities, and autonomy and takes initiative without waiting for instructions.
• Discretion and trust in handling sensitive information is non-negotiable.

WHAT SUCCESS LOOKS LIKE

• In your first 30 days, you’ll have mastered the CEO’s schedule and communication style.
• By 60 days, you’ll manage the CEO’s calendar, communications, and travel independently.
• At 90 days, you’ll operate as a strategic partner, proactively solving challenges and optimizing workflows.

Are you ready to make a real difference and thrive in a role where no two days are the same?

Apply now and become an integral part of our CEO’s success story.

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Personal/Executive Assistant to CEO • Lombardia, Milano, Italia