Personal &Executive Assistant for Principal of a Single Family Office

Oplu (formerly Chace People); Lombardia; In loco; EUR 40.000 - 80.000; Tempo pieno

Descrizione del lavoro

A prestigious Single Family Office in Milan is seeking a highly organised Personal & Executive Assistant to support the Principal. This role involves managing complex schedules, handling personal and corporate travel arrangements, and overseeing household management. Candidates must be fluent in Italian and English, possess a background in executive assistance, and demonstrate strong communication skills. This position offers a unique opportunity to work closely with high-level stakeholders in a dynamic environment.

Competenze

• Experience in a family office, luxury travel, or entrepreneurial environment.
• Ability to adapt to the Principal's working style.
• High level of discretion and confidentiality required.

Mansioni

• Organise and oversee the Principal's schedule and communications.
• Plan and coordinate luxury personal and corporate travel.
• Oversee properties and manage household staff recruitment.
• Draft correspondence and manage databases.

Conoscenze

Fluent in Italian and English

Background in personal/executive assistance

Ability to manage multiple tasks

Strong written and oral communication skills

Proficiency in calendar management and administrative tools

Descrizione del lavoro

PERSONAL & EXECUTIVE ASSISTANT TO THE PRINCIPAL OF SINGLE FAMILY OFFICE

• Location : Milan, Italy
• Salary : €40,000 - €80,000 gross p.a. (DOE)
• Contract : Full-time, Permanent
• Working Hours : Monday to Friday, 9am - 5pm (with occasional weekend and out of hours flexibility)

Job Overview

Oplu is seeking a highly organised and adaptable Personal & Executive Assistant to support the Principal of a prestigious Single Family Office. This exciting role, based in Milan, offers a unique opportunity to work 1 : 1 with the Principal while reporting directly to the Chief of Staff who is based in London. The role requires a balance of personal and business support, ensuring the seamless management of the Principal's affairs, who frequently travels internationally, particularly to the United States.

As the PA / EA to the Principal, you will be responsible for providing high-level assistance across personal and professional tasks. You will work in close collaboration with the well-established Chief of Staff to streamline operations, manage complex schedules, oversee property and household management, and ensure efficient communication. This role demands discretion, a proactive mindset, and the ability to remain composed under pressure while adapting to last-minute changes.

Requirements

• Fluent in Italian and English.
• Background in personal / executive assistance, ideally within a family office, luxury travel / brand, or entrepreneurial / founder-led environment.
• Ability to manage multiple tasks efficiently while maintaining flexibility to last-minute changes.
• Strong written and oral communication skills, with a high level of discretion and confidentiality.
• Comfortable working in a fast-paced environment, adjusting to the Principal's working style.
• A "can-do" attitude with the ability to anticipate needs and solve problems before they arise.
• Proficiency in calendar management and administrative tools.

Key Responsibilities

• Diary & Inbox Management : Organise and oversee the Principal's schedule, appointments, and daily communications.
• Travel Arrangements : Plan and coordinate both luxury personal and corporate travel, including long- and short-haul trips.
• Property & Household Management : Oversee properties, manage household staff recruitment, and set up efficient operational processes.
• Administrative & Office Support : Draft correspondence, manage databases, and handle general office administration.
• Event & Call Scheduling : Arrange meetings, calls, and communications for the Principal.
• Stakeholder Liaison : Act as the primary point of contact, ensuring professional and discreet interactions with key contacts.
• Process Implementation : Supporting the Chief of Staff to establish and refine organisational systems to improve efficiency.

This is a fantastic opportunity for a dedicated and versatile PA / EA to work at the highest level, gaining invaluable experience in an international and fast-moving environment.

Important note: Due to the high volume of applications we receive, we regret that we are only able to contact candidates who are successfully shortlisted. If you have not heard from us within 14 days of submitting your application, please assume that you have not been successful on this occasion.