Personal Assistant (to General Manager and Commercial Director)

Diageo; Milano; Ibrido; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A leading global beverage company in Milan is seeking an experienced Personal Assistant to provide administrative support to business leaders. This role involves diary management, travel coordination, and report preparation, requiring strong organizational and interpersonal skills. The ideal candidate thrives in a fast-paced environment and values flexibility. Competitive benefits and a hybrid working model are offered.

Servizi

Flexible working policies

Employee Assistance Programme

Incentive plan

Product discounts

Hybrid work model

Medical coverage

Life insurance

Competenze

• Previous experience in a personal assistant role is required.
• Must demonstrate high standards in planning and accuracy.
• Ability to anticipate and effectively prioritize workload.

Mansioni

• Manage diaries and anticipate needs of business leaders.
• Co-ordinate travel and accommodation arrangements.
• Prepare business reports and manage data efficiently.

Conoscenze

Interpersonal skills

Organizational skills

Problem-solving abilities

Initiative

Strumenti

SAP

Concur

Microsoft Office

Descrizione del lavoro

Job Description :

Location: Milan

About us

Diageo is the world’s leading premium drinks company with an outstanding collection of brands, such as Johnnie Walker, Smirnoff, Baileys, Captain Morgan, Tanqueray and Guinness. Our purpose – Celebrating life, every day, everywhere – has a meaningful role in our company, for our people, our diversity, our brands, in how we perform and how we build shared value

Our ambition is to create the most successful, respected and trusted consumer products company in the world. To achieve this, we need the best people. We are looking for creative, bold and driven people to take Diageo and our timeless and pioneering brands to the next level.

More information about Diageo can be found on their website: https://www.diageo.com/

In Italy, Diageo’ vision is to be recognized by employees, consumers and customers as the best performing, most respected and desirable TBA company & business partner. With our incredible portfolio we lead the spirits' category with strategic brands such us Tanqueray and Bailey, we are the first contributors of the grows of the tequila category with Casamigos and Don Julio, and we aim to premiumize the aperitif category with Venturo.

About the role

This role will provide proficient personal assistant support to the business leaders outlined in the role title. It will be required to co-ordinate their activities and provide administrative support. This is a varied and challenging role which requires a high degree of flexibility, initiative and confidentiality.

Top Accountabilities

Functional (may vary dependent on leader):

• Effective diary management - emphasis on anticipating needs and understanding priorities
• Travel and accommodation management and co-ordination
• Timely management of expenditure via Concur, ensuring a thorough filing and reference system is in place
• Meeting co-ordination, preparation, efficiency and effectiveness
• Co-ordination of data and preparation of relevant business reports e.g. KPIs
• Managing routine one-off and recurring tasks, including resolving issues and implementing comprehensive solutions
• Management and organisation of internal and external events e.g. conferences, meetings, events
• Management and co-ordination of functional specific projects and administration

Leadership:

Win through Execution

• Takes a wide view of their accountabilities
• High energy and ambition to achieve
• High and effective level of prioritisation
• Generates a range of workable solutions to problems and takes action

Shape the Future

• Accurately digests large amounts of information and breaks down complex problems thoroughly
• Challenges themselves to take on new or unfamiliar tasks and ways of working

Inspire through Purpose

• Aspires to have a positive impact on those they support
• Is actively aware of the impact they have on others and tunes in to the needs of individuals around them
• Communicates in a compelling, clear and impactful way

Invest in Talent

• Displays confidence in their ability to meet challenges and succeed
• Demonstrates a realistic and thoughtful awareness of their own capabilities
• Proactively seeks feedback and development for growth and takes action

About you

Ideal Experiences / Qualifications / Capabilities

• Previous experience in a similar role are a Must
• Continually demonstrate high standards in terms of planning, quality and accuracy of work outputs to meet challenging timescales
• Utilise exceptional interpersonal skills to build and sustain excellent relationships across a diverse range of cross-functional networks
• Be creative in finding solutions to issues faced by the leaders you support and develop and apply an understanding of the function to your work
• Highly organised and self-motivated, with an ability to anticipate, effectively prioritise and progress workload
• Demonstrate a high level of integrity, compliance and confidentiality at all times
• Ability to tactfully and assertively prioritise core duties for those you support
• Experience working with; SAP, Concur, Condecco, Coupa, Outlook & Microsoft Office

Working with us

Flexible Working Statement

Flexibility is key to our success. Talk to us about what flexibility means to you so that you’re supported to manage your wellbeing and balance your priorities from day one.

Rewards and Benefits statement

Join us and you can also expect a highly competitive and flexible rewards and benefits package such as:

• Modern work life balance policies and wellbeing activities.

• Employee Assistance Programme.

• Incentive plan that rewards you for delivering phenomenal performance.

• Our product discounts.

• Welfare allowance.

• Hybrid work model.

• Medical coverage (as per CBA provision).

• Life and accident insurance coverage.

• Industry leading sales capability training.

Diversity statement

Our purpose is to celebrate life, every day, everywhere. And creating an inclusive culture, where everyone feels valued and that they can belong, is a crucial part of this.

We embrace diversity in the broadest possible sense. This means that you’ll be welcomed and celebrated for who you are just by being you. You’ll be part of and help build and champion an inclusive culture that celebrates people of different gender, ethnicity, ability, age, sexual orientation, social class, educational backgrounds, experiences, mindsets, and more.

Our ambition is to create the best performing, most trusted and respected consumer products companies in the world. Join us and help transform our business as we take our brands to the next level and build new ones as part of shaping the next generation of celebrations for consumers around the world.

Feel inspired? Then this may be the opportunity for you.

If you require a reasonable adjustment, please ensure that you capture this information when you submit your application.

Worker Type :

Regular

Primary Location:

Turin

Additional Locations :

Job Posting Start Date :

2025-07-28