Personal Assistant / Document Controller

MRE HUNTER S.A.S.; Venezia; In loco; EUR 15.000 - 25.000; Part-time

Descrizione del lavoro

A growing company in Italy is seeking a part-time Personal Assistant/Document Controller to offer administrative support to the COO. The role requires proven experience in a similar position, proficiency in Microsoft Office Suite, and strong organizational skills. This position provides long-term opportunities with a competitive remuneration package and a great team culture.

Servizi

Competitive remuneration package

Great team culture

Bonuses paid for job referrals

Salary sacrifice for superannuation

Competenze

• Minimum 3 years of experience in a C-Level executive support role.
• Demonstrated ability to meet deadlines in a fast-paced environment.
• Previous experience with SharePoint is highly desirable.

Mansioni

• Provide one-to-one administrative support to the COO.
• Manage document control for company and project-related documentation.
• Ensure compliance with documentation standards.

Conoscenze

Organisational skills

Attention to detail

Communication skills

Proficiency in Microsoft Office Suite

SharePoint

Strumenti

Adobe Acrobat

Digital platforms

Descrizione del lavoro

We're excited to offer a permanent, part-time opportunity for an experienced Personal Assistant / Document Controller to be an integral part.

Reporting to the Chief Operating Officer (COO), you are to provide one-to-one administrative and secretarial support to the COO and manage document control for company and project related documentation requirements. This role will be required to work Monday - Fridays.

Your duties will include but not limited to :

Plans, coordinates and ensures the COO’s schedule is followed and respected

Researches, prioritises, and follows up on incoming issues and concerns addressed to the COO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

Provides a bridge for smooth communication between the COO’s office and internal departments, to maintain credibility, trust and support.

Assist with the establishment of the project document platforms. Properly, control company and project-related documentation. Follow and improve document control documentation.

Ensure incoming and outgoing documentation meets formal requirements and required standards.

What You Will Bring to Our

Minimum 3 years of proven experience in a similar C-Level executive support role within a professional environment.

Proficiency in Microsoft Office Suite (Teams, Outlook, Word, Excel, Power Point), Adobe Acrobat, and digital platforms.

Previous experience with SharePoint is highly desirable.

Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.

Strong organisational skills to perform and priorities multiple tasks seamlessly with excellent attention to detail.

What We Will Offer

Long-term employment opportunities in a growing company, where you are recognised for the contributions, you make to the success of the business.

In addition, we offer :

Competitive remuneration package

Great team culture.

An immediate start

Salary sacrifice for superannuation.

Bonuses paid for job referrals.

• Job Type
• Part-time

Expected hours : No less than 20 per week