Personal Assistant - BLIS Department (Banking, Lending and Investment Solution) (f/m/x)

Job Description:

For over 150 years, our dedication to being the Global Hausbank for our clients has been driven by our people – in around 60 countries and across more than 150 nationalities.

Their deep understanding, insights, expertise, and passion help our clients navigate an increasingly complex world – be it in our Corporate Bank, our Private Bank, our Investment Bank or our Asset Management division.

Together we can make a great impact for our clients home and abroad, securing their lasting success and financial security.

Join Deutsche Bank, BLIS (Banking, Lending and Investment Solution) Team in Milan. The position in supporting Revenue Generating Senior Members entails responsibilities that extend beyond traditional PA activities. The role encompasses compliance-related coordination, governance support and regulatory documentation management, which are essential for the smooth functioning of the business.

Key responsibilities

• Regulatory Governance Coordination:
  • Ensuring timely attestation of the Inducement Register and Conflict of Interest Register, which are mandatory for regulatory adherence.
  • Organizing agendas and materials for local governance forums, such as BDM, Executive Committee, Investment Committee and Investment Solutions Forums.
• Policy & Documentation Oversight:
  • Monitoring local policies and ensuring the timely renewal of required supporting documents in line with regulatory and compliance standards.
• Operational & Facility Management:
  • Acting as the CRES focal point for building facilities management, ensuring seamless operational support for MDs and their teams.
• Approval & Recertification Management:
  • Managing the trip approval process, ensuring compliance with internal travel policies and budgetary guidelines.
  • Overseeing recertification processes, ensuring adherence to internal controls and governance frameworks.
  • Monitoring employee attendance and absence with “Assenze&Presenze” tool.
  • Helping with Navigator, dbAccessGate and other certification and recertification processes.
• Stakeholder Coordination:
  • Serving as the liaison between local business and Central COO functions, ensuring timely and accurate feedback on relevant operational and governance matters.
• Organizational Activities
  • Organizing meetings: coordinating with relevant stakeholders to find mutually available times and scheduling meetings, both internal and external, and coordination with Intl PAs in case of Global Country Visits, and catering management.
  • Calendar management: keeping track of appointments, sending invitations, avoiding scheduling conflicts, prioritizing important meetings, managing attendance and rescheduling.
  • Handling invoicing of expenses: assisting with the preparation and processing of invoices and managing payments or reimbursements.

Skills required:

• Fluent in Italian and English (both spoken and written).
• Confidentiality: handling sensitive company information with discretion and security.

Well-being & Benefits

Emotionally and mentally balanced: We encourage work-life balance and we are committed to providing an environment with your development and wellbeing at its centre. We support you in dealing with life crises, maintaining stability through illness, and maintaining good mental health. We promote a culture where you can openly speak about mental health (Personal Support Line).

Physically thriving: We support you in managing your physical health by taking appropriate preventive measures and providing insurance coverage and welfare benefits.

Socially connected: We strongly believe in collaboration, inclusion and feeling connected to open up new perspectives and strengthen our self-confidence and well-being; we organize conferences, webinars and networking opportunities to share diversity, equity and inclusion contents.

Financially secure: We support you to meet personal financial goals during your active career and for the future. Benefit from meal allowance, Pension Fund, Welfare Plan, banking services for employees.

We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.

Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.

We welcome applications from all people and promote a positive, fair and inclusive work environment.