Personal Assistant

Job Description

The Personal Assistant will be responsible for handling business errands, managing schedules and priorities, keeping company files up to date, collaborating with the Top Management team, organizing and, if necessary, attending important meetings, as well as assisting in drafting outgoing correspondence.

The role may also involve managing personal schedules and activities, including travel arrangements, ensuring efficient and optimized organization.

Your Responsibilities:

• Report Management: Create and update internal and external reports using ClickUp, Excel, and other tools, ensuring accuracy, professionalism, and confidentiality.
• Communication & Coordination: Interact in English with the team, partners, clients, and external stakeholders to collect and organize materials, proactively managing both business and personal commitments.
• Schedule & Meeting Management: Plan and optimize both personal and business schedules, organize meetings, set reminders, and take notes if required.
• Travel Support & Organization: Accompany the manager on business trips, including international travel, handling scheduling, bookings, and preparation of presentations.

Requirements:

• Legal Background: Solid understanding of legal terminology and processes, with prior experience or academic background in law considered a strong asset.
• Attention to Detail & Big-Picture Thinking: Ability to quickly grasp the context while ensuring accuracy and attention to detail.
• Language & Communication Skills: Excellent written and verbal proficiency in Italian and English.
• Experience & Tools: Previous experience in executive assistance or similar roles, with proficiency in Excel and other project and document management tools.
• Organization & Multitasking: Strong time management skills, ability to work under pressure, and handle multiple tasks simultaneously.
• Independence & Teamwork: Ability to work both independently and collaboratively, with flexibility and proactiveness in a dynamic environment.
• Reliability & Discretion: High ethical standards and responsible handling of sensitive and confidential information.