Payroll & Admin Partner

Davines Group | Certified B Corp; Parma; In loco; EUR 35.000 - 60.000; Tempo pieno

Descrizione del lavoro

An innovative company is seeking a Payroll & Admin Partner to join their HR team in Parma. This role is essential for ensuring compliance with labor laws and optimizing payroll processes for a diverse workforce. As part of a supportive environment, you will work closely with HR Business Partners and contribute to a culture of beauty, ethics, and sustainability. If you are passionate about making a positive impact and thrive in a dynamic setting, this opportunity is perfect for you. Join a team that values your contributions and supports your growth in the HR field.

Servizi

Flexible Working Hours

Health Insurance

Professional Development Opportunities

Wellness Programs

Team Building Activities

Competenze

• 5+ years of payroll management experience.
• Knowledge of Italian labor laws and payroll systems.
• Strong analytical and organizational skills.

Mansioni

• Manage payroll processes and ensure compliance with labor laws.
• Support HRBPs in employee relations and onboarding.
• Drive process improvements and reporting on HR metrics.

Conoscenze

Payroll Management

Italian Labor Laws

Employee Relations

Data Analysis

Problem Solving

Communication Skills

Organizational Skills

Adaptability

Formazione

Bachelor's Degree

Strumenti

Sistema Paghe Zucchetti

Excel

Descrizione del lavoro

The Davines Group, founded in Parma in 1983, specializes in professional cosmetic products under the brands Davines for haircare and [comfort zone] for skincare. Led by Chairman Davide Bollati and CEO Anthony Molet, the Group is headquartered in Parma at the Davines Group Village, alongside the Scientific Garden and EROC - European Regenerative Organic Center - a research center focusing on regenerative organic agriculture stemming from a partnership with the Rodale Institute. The Group became a B corp in 2016, and today has 8 offices, operates in 90 countries, and employs around 900 collaborators globally. Since 2019, both the Italian and US subsidiaries have been Benefit Corporations.

Job Mission

Are you ready to make a meaningful impact? We’re looking for passionate individuals eager to help grow our HR Department while upholding our core values of beauty, ethics, and sustainability.

As our Payroll & Admin Partner for Italy (about 600 headcounts, International Headquarter, commercial business units, plant), you will ensure a sustainable and compliant approach to payroll-admin, labor cost, labor law, and expatriation management. The role focuses on running the above processes, optimizing, enhancing reporting, working with HRBPs and Employees, in strict adherence to legal and company policies, ensuring full alignment to our sustainable values.

This is a key “individual Contributor” role, belonging to the Reward Team (a team of four people), and sharing responsibilities on critical competences, while working directly with HRBPs and Employees (when needed).

What You Will Do

1. You are going to belong to the HR Payroll Team, reporting to the Global Total Reward Manager, where you will share responsibilities with colleagues on relevant processes related to Employee Relations and Payroll/Admin Management, including Expats.
2. Work on Italian Payroll Timesheet Management, Employee relations and Admin activities (hiring contracts, exits, admin onboarding…); be the internal point of contact for vendors & local HR (together with HRBPs) managing payroll for domiciled workers in our Subsidiaries; be the reference point for Italian Recruiting Agencies for Leased and Temporary Workers.
3. Cooperate in managing all legal deadlines and needed data for “Categorie Protette”, including relationship with SILD, collaborating with Talent Acquisition Team.
4. Ensure compliance with labor law, company policies, and industry regulations related to Employee relations, through HRBPs.
5. Manage the end-to-end expatriation process, including visa management and tax benefits directly relying on external providers (relocation agencies, tax advisors, immigration consultants…), as well as housing management and direct support for integration in Parma, cooperating with real estate agencies, Davines Group Facility team, local authorities (i.e. central police station, schools for expat children, public medical assistance…) and in close cooperation with HRBPs.
6. Build and manage employee records, employment documentation, and compliance with legal and data protection regulations.
7. Drive process improvements, automation, and reporting on key HR metrics, while supporting policy development and employee information.
8. Cooperate – with the team – to support HRBPs in cases of litigations, disciplinary issues and legal actions, through all needed admin tasks and direct employee management (if needed).
9. Cooperate in monitoring the budget and the spending of the HR Reward team.
10. Support the labor cost budget process in all phases, during the year, in cooperation with Finance team and HRBPs, for all relevant data.

Who You Are

1. At least 5 years’ experience in payroll management and complex Admin tasks.
2. Preferred Knowledge of the national collective bargaining agreement of the chemical and pharma industry.
3. Preferred experience in Companies with Plant / consultancy companies working with clients on blue collars.
4. Knowledge of payroll information systems and mainly “Sistema Paghe” Zucchetti.
5. Knowledge of Italian labor laws, regulations and industry-specific requirements.
6. Strong understanding and experience of payroll processes and relevant software systems.
7. Solid organizational and time management skills with a focus on accuracy and with a keen eye for detail.
8. Analytical mindset and knowledge of Excel and data generation and elaboration.
9. Problem-solving skills and ability to handle employee-related issues tactfully and diplomatically.
10. Excellent communication and teamworking skills.
11. Strong proactivity, adaptability and flexibility in a dynamic, rapidly expanding organization.
12. Fluent Italian is mandatory, and at least intermediate English is required.

Why You Will Love Working with Us

At Davines Group, we may not be perfect, but we are dedicated to creating a supportive and inspiring environment where we grow together. We believe in the power of beauty—both in the products we create and in the way we treat the planet and people. Sustainability is at the heart of everything we do, and when you join our team, you’ll become part of a company that makes decisions with the future in mind. We value individuals who are passionate about purposeful innovation and are eager to contribute to a positive impact on the world.

Equal Employer Opportunity

At Davines Group, we celebrate diversity and inclusiveness as core values that are integral to our Ethical Chart. We are committed to creating a workplace where everyone feels respected, valued, and empowered to be their authentic selves. Our hiring practices are free from discrimination, and we do not make employment decisions based on race, religion, gender (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, age, parental status, or any other factor unrelated to merit. We believe that a diverse team strengthens our ability to innovate and thrive.