Operations Supervisor, The Olympic Club, MICO 26 - Olympic & Paralympic Games

On Location S.r.l; Milano; In loco; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

A global leader in premium experiential hospitality is seeking an Operations Supervisor for the Olympic Winter Games Milano Cortina 2026. This role involves managing event planning, partner coordination, and onsite execution, requiring strong organizational and communication skills. The ideal candidate will have a background in event operations, fluency in Italian and English, and a commitment to sustainability.

Competenze

• 3-5 years of experience in event operations or hospitality.
• Fluency in Italian and English; additional languages are a plus.
• Experience with sustainable practices in event operations preferred.

Mansioni

• Assist the Operations Director with planning meetings and partner coordination.
• Manage vendor and contractor relationships.
• Coordinate event production logistics and monitor budgets.

Conoscenze

Organizational skills

Communication

Adaptability

Multitasking

Interpersonal skills

Formazione

Bachelor's Degree in Business, Communications, Public Relations, Marketing, Hospitality Management, Sports Management, Architecture & Design

Strumenti

Event management software

Digital collaboration tools

Productivity applications

Descrizione del lavoro

On Location is a global leader in premium experiential hospitality offering ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, fashion, and culture. The company provides unrivaled access for corporate clients and fans seeking official immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. As an official partner and/or service provider to over 150 iconic rights holders such as the IOC (Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates unique experiences. On Location is a subsidiary of TKO Group Holdings Inc. (NYSE: TKO), a premium sports and entertainment company.

The Role :

The Operations Supervisor supports all operational aspects related to the planning, production, and delivery of an exclusive hospitality experience in Milan during the Olympic Winter Games Milano Cortina 2026. This role assists the Operations Director by managing event planning, documentation, partner coordination, client interactions, and onsite event execution. The ideal candidate has excellent organizational skills, clear communication, and adaptability to meet dynamic event requirements.

Essential Functions & Responsibilities

1. Assist the Operations Director with planning meetings, partner coordination, and stakeholder communication.
2. Prepare, manage, and maintain critical documentation such as agendas, meeting minutes, reports, and action plans using shared digital platforms.
3. Respond promptly and effectively to client requests, especially regarding event materials and production needs.
4. Manage vendor and contractor relationships, ensuring timely coordination of materials and services.
5. Monitor event operations budgets, proactively identifying and reporting discrepancies.
6. Coordinate event production logistics, including setup, execution, and dismantling, ensuring timelines and quality standards are met.
7. Support sustainability initiatives and practices related to event operations.

Required Qualifications & Skills

• Bachelor's Degree in Business, Communications, Public Relations, Marketing, Hospitality Management, Sports Management, Architecture & Design, or a related field.
• 3-5 years of experience in event operations, hospitality, or related environments.
• Fluency in Italian and English; additional languages are a plus.
• Proficiency with digital collaboration tools, event management software, and productivity applications.
• Ability to multitask effectively under pressure and meet tight deadlines.
• Strong organizational, interpersonal, and communication skills.
• Commitment to sustainability; experience with sustainable practices in event operations is preferred.
• Flexibility to work irregular hours, including evenings, weekends, and holidays.

Preferred Qualifications

• Background in event operations, hospitality management, or related fields.
• Experience with client relationship management and material production.
• Interest and experience in sustainability initiatives within event operations.

General Responsibilities :

• Meet milestones and deadlines.
• Work independently and as part of a team.
• Handle administrative tasks such as expense reports, file storage, and weekly hours billing reports.

Required Experience : Manager

Key Skills: Airside Operations, Cathodic, Marketing & Sales, General Services, Advocacy, Infrastructure Development

Employment Type : Full Time

Experience : 3-5 years

Vacancy : 1