Operations Supervisor, MICO26 - Olympic & Paralympic Games

On Location S.r.l; Milano; In loco; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

A leading company in experiential hospitality seeks an Operations Supervisor for its Milan operations during the Olympic Winter Games 2026. This role involves event planning, partner coordination, and ensuring quality event delivery while managing logistics and vendor relations. Ideal candidates should have strong organizational and communication skills, along with a commitment to sustainability.

Competenze

• Minimum 5 years experience in event operations, hospitality, or event environments.
• Fluency in Italian and English, additional languages are a plus.
• Commitment to sustainability and familiarity with related practices is preferred.

Mansioni

• Assist the Operations Director with event planning and management tasks.
• Prepare and manage documentation like reports and meeting minutes.
• Support vendor management and ensure successful event execution.

Conoscenze

Organizational skills

Communication skills

Interpersonal skills

Multitasking

Adaptability

Formazione

Bachelors degree in Business, Communications, Public Relations, Marketing, Hospitality Management, Sports Management

Strumenti

Digital collaboration tools

Event management software

Standard productivity applications

Descrizione del lavoro

On Location is a global leader in premium experiential hospitality offering ticketing curated guest experiences live event production and travel management across sports entertainment fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official immersive experiences at marquee events including the Olympic and Paralympic Games FIFA World Cup 2026 Super Bowl NCAA Final Four and more. An official partner and / or service provider to over 150 iconic rights holders such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games) FIFA NFL NCAA UFC WWE and PGA of America the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings Inc. (NYSE : TKO) a premium sports and entertainment company.

The Role :

The Operations Supervisor provides essential support across all operational needs associated with the successful planning production and delivery of an exclusive hospitality experience in Milan during the Olympic Winter Games Milano Cortina 2026. This role supports the Operations Director by handling various tasks including event planning documentation partner coordination supplier interactions and on-site event execution. The ideal candidate possesses excellent organizational skills clear communication abilities and adaptability to meet dynamic event requirements.

Essential Functions & Responsibilities

• Assist the Operations Director with planning and managing meetings partner coordination and communications.
• Prepare manage and maintain critical documentation including agendas meeting minutes reports and action plans using shared digital platforms.
• Provide prompt and effective support in responding to client requests particularly regarding event materials and related production needs.
• Assist in managing vendor and contractor relationships ensuring timely coordination of materials and services.
• Support monitoring of event operations budgets proactively identifying and reporting any discrepancies.
• Support coordinating event production logistics including setup execution and dismantling ensuring timelines and quality standards are met.
• Support the Operations Director with sustainability initiatives and practices related to event operations.

Required Qualifications & Skills

• Bachelors degree in Business Communications Public Relations Marketing Hospitality Management Sports Management or a related field.
• Minimum 5 years experience in event operations hospitality or event environments.
• Fluency in Italian and English is required; additional language skills are a plus.
• Proficiency with digital collaboration tools event management software and standard productivity applications.
• Demonstrated ability to multitask effectively under pressure and meet tight deadlines.
• Strong organizational interpersonal and communication skills.
• Commitment to sustainability and experience with sustainable practices in event operations is preferred.
• Flexibility to work irregular hours including evenings weekends and holidays as event schedules require.

Preferred Qualifications

• Background in event operations hospitality management or related fields.
• Experience with Italian supplier relationship management and material production.
• Interest and experience in sustainability initiatives within event operations.

General Responsibilities :

• Work to agreed milestones and deadlines
• Work both independently and part of a team environment
• Administrative & Other including but not limited to :

Expense Reports

• File storage
• Weekly hours billing reports

Required Experience :

Manager

Key Skills

Airside Operations,Cathodic,Marketing & Sales,General Services,Advocacy,Infrastructure Development

Employment Type : Full-Time

Experience : years

Vacancy : 1