Office Supervisor

Lombard Odier; Milano; In loco; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

A leading financial institution in Milan seeks an Office Manager responsible for coordinating the office environment. The ideal candidate will have a relevant degree, strong communication skills, and experience in managing premises. A diverse and supportive workplace is emphasized, promoting innovation and excellence.

Competenze

• Successful experience as a building or site manager, office manager.
• Experience with email planning tools.

Mansioni

• The office manager is responsible for the premises and organizational coordination.
• Liaising with departments on premises, security, and risk management.
• Ensuring operational safety for clients and support for emergency procedures.
• Monitoring technical installations.
• Supervising renovation and relocation projects.

Conoscenze

Excellent written and oral communication skills

Competence in MS Office

Language skills: English and Italian

Formazione

Bachelor or Master Degree (Real Estate, Engineering, Facility Management, Hospitality)

Descrizione del lavoro

Overview

An innovative bank of choice for private and institutional clients, our independently owned Firm is one of the best-capitalised banking groups in the world, managing close to CHF 300 billion and operating from over 25 offices across 4 continents.

With a history spanning over 225 years, Lombard Odier is an investment house providing a comprehensive offering of discretionary and advisory portfolio management, wealth services and custody. We also offer asset management services and investment strategies through Lombard Odier Investment Managers and provide advanced banking technology to other financial institutions.

Our Corporate Services Unit is in charge of all the services required to manage the bank's offices across our locations.

Responsibilities

• The office manager is responsible for the premises. In charge of organization and coordination of the office, procedures and resources to facilitate organizational effectiveness and efficiency.
• Liaising with the internal Corporate Services department, the building manager and suppliers on all matters relating to premises, security and risk management
• Reception coverage and client welcoming
• Ensuring the operational safety of the office for internal and external client and providing support (fire, security procedures, first aid and local regulations).
• Monitoring technical installations
• Overseeing the execution of contracts, managing contracts / orders, invoicing and payments
• Supervising and coordinating all renovation and relocation projects (attending meetings, minutes, follow-up) in collaboration with the business expert
• Ensure that reception and lounge services are in line with the Group Hospitality guidelines
• Ensuring compliance with best practice in terms of environmental, health and regulatory standards

Qualifications

• Bachelor or Master Degree (Real Estate, Engineering, Facility Management, Hospitality).
• Successful experience as a building or site manager, office manager.
• Excellent written and oral communication skills
• Competence in MS Office (MS Word, Excel and Outlook, in particular), experience of email planning tools
• Language skills : English and Italian required, French an asset.

Benefits / Diversity

Excellence drives us to be the best at what we do, while Innovation fuels our progress. As a responsible and supportive employer, we promote a diverse and inclusive work environment for our employees and candidates. We firmly believe that building Diverse Teams contributes to our successes and to deliver on this, we actively embed Diversity, Equity and Inclusion in our business strategy.

It is an exciting time to join our Teams.