Office & People Operations Coordinator - Part or Full Time

Amygdal; Milano; Ibrido; EUR 25.000 - 30.000; Tempo pieno

Descrizione del lavoro

Une startup MedTech innovante basée à Milan recherche un 'Office & People Operations Coordinator' pour améliorer les opérations de bureau et soutenir l'équipe. Le candidat idéal doit avoir une expérience pertinente en administration, des compétences en communication et être à l'aise avec des outils numériques. Ce rôle propose une flexibilité de travail, tout en nécessitant une présence au bureau chaque semaine.

Competenze

• Profil junior avec 2+ années d'expérience en rôle similaire souhaité.
• Langues : fluent en Italien et Anglais.
• Ouvert à des profils juniors désireux de progresser.

Mansioni

• Soutien administratif et reporting financier : comptabilité de base et gestion de budget.
• Coordination opérationnelle : gestion des fournisseurs et des commandes.
• Gestion des équipes : onboarding et coordination des activités d'équipe.

Conoscenze

Organizational skills

Communication skills

Attention to detail

Formazione

Degree or technical diploma in business, administration, or management

Strumenti

Excel

Word

PowerPoint

Outlook

Descrizione del lavoro

Our client, a Milan-based pioneering MedTech startup specializing in the development of percutaneous solution in the structural heart field (class III medical device), currently in the preclinical stage, is looking for a, Office & People Operations Coordinator The Office & People Operations Coordinator is a proactive, organized, and versatile team member who will become the operational heart of the office. This role is ideal for someone who enjoys keeping things running smoothly, supporting colleagues, and helping to build a workplace that is not only efficient, but also pleasant and people-centered. Main Responsibilities : - Administrative and financial reporting support : basic bookkeeping, budget monitoring, financial reports preparation, support in grant management and grant reporting, managing basic contracting with new collaborators, and communication with our accountant and payroll consultant. - Operational coordination : managing suppliers, handling orders and shipping, maintaining office files, overseeing office supplies. - General office management : organizing travel and accommodation, managing calendars, and assisting senior management. - Team & people care : onboarding of new team members, coordinating team building activities, maintaining shared spaces, and fostering team wellbeing. - Process improvement : helping to simplify and improve internal workflows and supporting a positive work environment to foster lean interaction between company functions / departments. - ESG and internal polices : implementing and maintaining company policies and procedures, ensuring compliance with safety regulations, HR guidelines and ESG requirements. - External communication : liaising with service providers, consultants, and other stakeholders, management of social media profiles and company website.

• Requirements
• Background in business, administration, or management (degree or technical diploma) - Either : - A junior profile with 2+ years of experience in a similar role, ideally in dynamic or startup environments, with strong motivation to grow, available full-time - A senior profile, seasoned in administration, office management, supplier coordination, and team support, available to work part-time (approximately 20 hours / week) - Fluent in Italian and English - Confident using digital tools (Excel, Word, PowerPoint, Outlook and similar) - Strong organizational skills and attention to detail - Excellent interpersonal and communication skills - Ability to manage multiple tasks and set clear priorities - Previous experience in similar roles is a plus, but we’re also open to junior profiles eager to grow Location : Milan Full time with remote working flexibility, but in-office presence required on a weekly basis Contratto di lavoro : Tempo pieno, Part-time Retribuzione : €25.000,00 - €30.000,00 all'anno Esperienza : - HR o Amministrazione : 2 anni (Obbligatorio) Lingua : - Inglese (Obbligatorio)