Office Manager (Stage)

Motork; Varese; In loco; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

Une entreprise innovante et en pleine croissance dans le secteur automobile recherche un stagiaire en gestion de bureau. Le rôle offre une variété de responsabilités, allant de la gestion des appels à la coordination d'événements. Le candidat idéal doit maîtriser l'anglais et l'italien, avoir de solides compétences en communication et un intérêt pour un environnement international dynamique.

Competenze

• Anglais courant et italien natif.
• Intérêt pour un environnement d'équipe dynamique et international.
• Capacité à travailler en équipe et à interagir avec des personnes à tous les niveaux.

Mansioni

• Gestion et tri des appels entrants.
• Accueillir et guider les invités et candidats.
• Coordonner les événements et gérer les salles de réunion.

Conoscenze

Problem solving

Communication

Confidentialité

Proactivité

Strumenti

G Suite

Descrizione del lavoro

MotorK is the leading sales and marketing technology company in Europe, specialised in the automotive sector. At MotorK our mission is to empower manufacturers and dealerships to sell more with innovative, cloud-based products and services to offer the best digital customer experience.

We are on a fast and ambitious trajectory and serving 90% of the automotive manufacturers. To continue our growth, we are hiring new talents. If you want to spark the future of the automotive world, join us.

As a result of this growth, we are now looking for a talented Office Manager Intern to join our Office Management team, based in our Milan office.

The role

The Office Manager role will cover a wide range of different tasks, as it liaises and cooperates daily with various departments within the company. The Office Manager will be responsible for :

• Handling and sorting incoming calls
• Welcoming and guiding guests and candidates
• Sorting company mail and coordinating all incoming and outgoing post
• Managing meeting rooms, supporting the coordination and execution of various events
• Building and maintaining relationships with suppliers (requesting quotations, liaising with them for all company’s needs), ordering office supplies and stationeries
• Creating ad hoc reporting
• Supervising all activities in relation to facilities management (periodical maintenance work, Health & Safety, coordination of all office spaces)
• Managing company’s car fleet
• Collaborating with the Office Management team in other countries (France, Germany, Spain)
• Supporting the HR team with onboarding activities (management of IT assets, meal voucher cards etc.)

Requirements

Our ideal Office Manager will have a keen interest in joining an international, dynamic team environment and improving their administrative skills. As well as :

• Fluent English and native Italian (knowledge of additional languages is considered a plus!)
• Familiarity with G Suite package
• Excellent problem solving skills
• Ability to handle highly sensitive and confidential material
• Ability to work within a team environment and to liaise with people at all levels
• Outstanding communication skills and proactivity

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