Office Manager (Stage)

Motork; Milano; In loco; EUR 30.000 - 50.000; Part-time

Descrizione del lavoro

A leading sales and marketing technology company in Milan is seeking an Office Manager Intern. In this role, you will support various teams by managing communications, overseeing office supplies, coordinating events, and assisting with HR onboarding. Ideal candidates possess fluent English and native Italian skills, have a proactive attitude, and are eager to enhance their administrative abilities. This is an excellent opportunity to join an international team in a dynamic environment.

Competenze

• Interest in an international, dynamic team and enhancing administrative skills.
• Ability to handle sensitive and confidential information.

Mansioni

• Handle and sort incoming calls.
• Welcome and guide guests and candidates.
• Manage company mail and coordinate all incoming and outgoing post.
• Oversee meeting room bookings and support event coordination.
• Build and maintain relationships with suppliers, request quotations, and order office supplies.
• Create ad hoc reports.
• Supervise facilities management activities.
• Manage the company's car fleet.
• Collaborate with the Office Management teams in different countries.
• Support HR onboarding activities.

Conoscenze

Fluent in English

Native Italian

Familiarity with G Suite

Excellent problem-solving skills

Strong teamwork and communication skills

Descrizione del lavoro

Office Manager (Stage) - Milan - MotorK

MotorK is the leading sales and marketing technology company in Europe, specialised in the automotive sector. Our mission is to empower manufacturers and dealerships to sell more with innovative, cloud-based products and services, providing the best digital customer experience.

We are experiencing rapid growth and currently serve 90% of automotive manufacturers. To support our expansion, we are hiring new talents. If you want to shape the future of the automotive industry, join us.

We are seeking a talented Office Manager Intern to join our Office Management team in Milan.

The role

The Office Manager Intern will perform a variety of tasks, collaborating daily with different departments. Responsibilities include:

1. Handling and sorting incoming calls
2. Welcoming and guiding guests and candidates
3. Managing company mail and coordinating all incoming and outgoing post
4. Overseeing meeting room bookings and supporting event coordination
5. Building and maintaining relationships with suppliers, requesting quotations, and ordering office supplies
6. Creating ad hoc reports
7. Supervising facilities management activities, including maintenance, Health & Safety, and office space coordination
8. Managing the company's car fleet
9. Collaborating with the Office Management teams in France, Germany, and Spain
10. Supporting HR onboarding activities, including managing IT assets and meal vouchers

Requirements

Ideal candidates are interested in joining an international, dynamic team and enhancing their administrative skills. Requirements include:

• Fluent in English and native Italian (additional languages are a plus)
• Familiarity with G Suite
• Excellent problem-solving skills
• Ability to handle sensitive and confidential information
• Strong teamwork and communication skills, proactive approach

This job posting is active.