Office Manager - Milan

Latham & Watkins LLP; Milano; In loco; EUR 50.000 - 75.000; Tempo pieno

Descrizione del lavoro

Latham & Watkins is seeking an Office Manager for its Milan office. This role involves overseeing office operations, managing budgets, and providing guidance to staff. Ideal candidates will possess strong general management and leadership skills, with proficiency in both Italian and English. The position offers competitive compensation and benefits while promoting a collaborative and inclusive workplace culture.

Servizi

Health insurance

Group income protection

Life assurance

Wellness programs

Professional development

Competenze

• At least 5 years of responsible office management experience.
• Fluent in Italian and English.
• Experience in legal or professional services is a plus.

Mansioni

• Manage department budgets and expenses, collaborating with office leadership.
• Ensure alignment with firm practices and policies.
• Provide high-level support to staff and attorneys.

Conoscenze

General management skills

Leadership skills

Problem-solving

Creative thinking

Formazione

Bachelor’s degree in Business or related field

Descrizione del lavoro

Latham & Watkins, a global law firm consistently ranked among the top firms in the world, is seeking an Office Manager for our Milan office.

About Latham & Watkins

With offices in 14 countries, more than 3,000 attorneys and over 2,500 professional staff, the key to our success and our continued ability to deliver the highest quality service to our clients is our “one-firm” culture - a spirit of teamwork and shared commitment to quality across our global offices that has long distinguished Latham from other law firms.

About the role

The Office Manager of the Milan office is a vital role, providing guidance and advice to all managers, supervisors, attorneys, and staff on the general business operations of the firm. A key part of this role is supervising and developing staff across various functional areas, in collaboration with global colleagues. The Office Manager also acts as a business partner within Latham’s global matrix organization. Key responsibilities include:

1. Working closely with the Office Managing Partner to administer department accounts, approve expenses, and prepare the annual budget for the office in line with firm-wide guidelines. Review variances monthly, providing analysis and reports to manage the office budget effectively throughout the year.
2. Collaborating with firm Directors, Office Administrators, and other responsible parties to interpret and monitor the implementation of the Firm's practices, policies, and procedures; ensuring alignment with the firm's strategic goals.
3. Acting as a liaison to managers, supervisors, and attorneys regarding all operations supporting client services and the needs of the legal staff. Providing high-level support and resources to all partners and employees within the practice office.
4. Researching, developing, and recommending approaches to management issues. Collaborating with attorneys, managers, supervisors, and staff to implement solutions and resolve issues. Planning for the changing needs of the Firm and practice office, contributing to cost-effective management.
5. Coordinating internal communication efforts with Latham management to develop office initiatives and educate staff about recent developments and trends.
6. Monitoring and supporting billing processes, including reviewing WIP and A/R balances. Analyzing monthly billing and collections reports and providing background information to senior management. Ensuring adequate staffing to maximize billing and collections efforts. Acting as a business partner for the global real estate department regarding landlord relations, lease negotiations, office construction projects, and optimal use of office space.
7. Collaborating with global and practice-specific Office Administrators and Directors on special projects as needed.
8. Promoting effective work practices and a collegial atmosphere, working as a team member, and respecting colleagues.

About you

We’d love to hear from you if you:

• Possess strong general management skills and a willingness to develop expertise in finance, human resources, operations, technology, change initiatives, and planning.
• Have excellent leadership skills (organizing, planning, problem-solving, decision-making) essential for effective management, complemented by professional interpersonal skills to interact effectively at all organizational levels.
• Can demonstrate creative thinking and engage with senior management on organizational and operational topics.

And have:

• Full proficiency in Italian and English.
• At least five (5) years of progressively responsible office management experience. Experience within legal or professional services is advantageous but not essential.
• Bachelor’s degree (or equivalent) in Business or a related field.
• Additional benefits include health insurance, group income protection, life assurance, wellness programs, professional development, and more.

We also offer access to global affinity groups promoting diversity and inclusion, including LGBTQ, multicultural, and women’s groups.

Latham & Watkins is an Equal Opportunity Employer. Our commitment to diversity, equal opportunity, pro bono work, and sustainability enables us to draw from a remarkable wealth of talent to create a dynamic and inclusive workplace.