Office Manager Junior - Thefork

TheFork; Milano; In loco; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

A leading company in the food discovery sector is seeking a Junior Office Manager in Milan. This role focuses on office management, event organization, and improving employee satisfaction. The ideal candidate will have at least 3 years of experience and strong communication skills in English and Spanish. TheFork promotes a dynamic and supportive work environment with various employee benefits.

Servizi

Permanent contract

Ticket Restaurant

International working environment

Compensation for gym expenses

Well-being activities and benefits

Competenze

• Minimum 3 years of experience in a similar role.
• Fluent in English and Spanish.
• Strong organizational and planning skills.

Mansioni

• Support reception management and ensure employee satisfaction.
• Handle installations and maintain proper stock levels.
• Manage daily operations and assist with financial reporting.

Conoscenze

Organizational skills

Communication

Problem-solving

Team management

Attention to detail

Descrizione del lavoro

TheFork team aims to inspire and enable people to confidently discover, experience and share food. We operate under a shared set of values that define how we do business and how we interact with our colleagues, our partners, our customers and our food community. We strongly believe that building a diverse workforce of people from all walks of life helps us have a richer, more vibrant, more successful workplace.

Reporting to the Office Manager in the Milan office, the Junior Office Manager has a key role in the company to help with the office and work events organisation and increase the employees’ satisfaction and engagement.

We are looking for an enthusiastic, fun and amicable person that loves to work with people and has exceptional organisation and coordination skills.

Key responsibilities

• Support the management of the reception, becoming the welcoming face to all our employees, clients and visitors and will liaise with staff and suppliers.
• Handling of installation, equipment, providers of office material, cleaning service, catering services, etc.
• Maintaining proper stock levels
• Manage daily facilities and operations to ensure team satisfaction is at the highest level :
• Solving or reporting issues as they arise
• Make internal processes more effective and efficient.
• Taking care of the daily administration basics and financial reporting assisting the accountant with invoicing and to justify all purchases
• Management of relationships with vendors and service providers for the correct logistics of the office : Challenge and renegotiate providers rates regularly
• Be the referent person for travel reservations for management and office staff
• Work closely with all the OfficeX team members of the other TheFork offices around the world to optimise the resources and procedures of the department.
• Being a strong support on corporate events : afterworks, team buildings, management seminars, global conventions, etc.
• Giving support remotely other offices on wellbeing and facilities : Turin, London, Amsterdam and Stockholm.

The icing on the cake?

You will have a real impact on the employees’ life in the office). You will have your voice to implement new well-being initiatives to maintain good and sustainable working environment.

This job is for you if you have :

• Min. 3 years of experience in the same position in a similar environment and similar sized company.
• A positive and friendly attitude
• An excellent time management skills and prioritise work
• An experience in the event organization (and so have strong organisational and planning skills)
• Ability to develop effective working relationships with employees at all levels and
• You are an attention to detail, proactive and problem solving person
• Autonomous in your work and you like to take initiatives
• Fluent in English and Spanish (Excellent written and verbal communication skills in both languages)
• Flexibility and ability to work in a dynamic and changing environment

What we offer :

• Permanent contract - Full day position
• Ticket Restaurant
• International working environment
• Compensation for practicing sports in any gym
• Well-being activities and benefits : massages, fresh fruit, free snacks and coffee / tea, team building events, etc.
• We offer a dynamic and challenging environment that's fun to work in, where people respect and support each other and have a strong work ethic. You'll have the chance to work with diverse, passionate colleagues who have a range of skills and experience.

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