Office Manager/Accounting Assistant

LandCare; Napoli; In loco; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

A leading environmental services company is seeking a Branch Administrator to oversee administrative functions, including payroll, accounts payable, and operational support. The ideal candidate will have strong process management skills and experience in a similar role. Benefits include competitive salary, profit sharing, and comprehensive health coverage.

Servizi

Competitive base salary

Team based profit sharing program

401K with company match

Medical, dental, and vision coverage

Paid Time Off + 9 corporate holidays

Formal training and development program

Competenze

• Strong understanding of operational management software.
• Experience in accounts payable and receivable processes.
• Ability to effectively manage payroll and administrative tasks.

Mansioni

• Manage administrative processes and support the Branch Manager.
• Lead monthly close process and ensure accurate job costing.
• Generate invoices and manage vendor relationships.

Conoscenze

Administrative process management

Payroll review

Accounts receivable

Accounts payable

Descrizione del lavoro

Branch Administrators at LandCare are responsible for all administrative functions within the branch, including providing support to the Branch Manager and operational teams to ensure proper procedures are being followed. Areas of responsibility include process management, accounts receivable, accounts payable, payroll review, new hire onboarding, and general administration. The Branch Administrator is the main point of contact for the branch.

Process Management

• Understand and manage administrative processes executed in LandCare’s operations management software
• Lead weekly review of job reports in team meeting to ensure accurate job costing and work ticket management
• Provide initial and ongoing training and support of systems to production team members
• Lead branch through month-end close process, meeting deadlines and ensuring accuracy of transactions

Accounts Payable, Billing and Payroll

• Generate accurate invoices according to schedule and present to customers in a timely manner
• Review invoices requiring additional assistance with branch team during weekly meeting, identifying action plans and follow-up
• Create purchase orders, manage receipts and vendor bills to ensure accurate and timely payment
• Review branch payroll for accuracy of hours and employee signatures on timesheets – submit for processing when complete
• Process new hires into HRIS system

General Administration

• Answer phones, collect mail, and manage office supplies/equipment
• Maintain personnel files and complete uniform requests
• Other administrative tasks as necessary

Besides the great team environment and the ability to work outside, we also have a strong benefits package for our team members:

• Competitive base salary
• Team based profit sharing program
• 401K for all employees with 3.5% company match
• Medical, dental, and vision coverage
• Paid Time Off Policy + 9 corporate holidays
• Formal training and development program