Office Manager

Muzinich; Varedo; In loco; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

A privately owned investment firm in Milan is seeking an Office Manager to oversee daily operations. Responsibilities include facilities management, client reception, travel coordination, and budget oversight. Ideal candidates should demonstrate excellent organizational and communication skills, possess a strong command of IT tools, and be fluent in English. An adaptable individual who thrives in a fast-paced environment will excel in this role.

Competenze

• Self-motivated and adaptable individual with a strong work ethic.
• Ability to integrate and thrive in a dynamic and fast-paced environment.
• Excellent command of IT packages including Word, Excel, and PowerPoint.

Mansioni

• Manage overall office support and liaise with building management.
• Organise reception duties and client meeting processes.
• Manage travel and support team calendars.
• Handle invoice management and budget updates for the office.
• Prepare marketing materials for client meetings.
• Support the Milan team with client queries and marketing
• Serve as First Aid/Fire Marshall.

Conoscenze

Excellent organisational skills

Excellent communication skills

Fluent English – written and spoken

Proficient in IT packages (Teams, Zoom, Workday, Office)

Descrizione del lavoro

Reporting to the Country Manager for Italy, the Office Manager provides overall support management for the Milan office and will be responsible for the following:

• Facilities and Building Management – liaising with the building management for all day to day office requirements and managing the health and safety and office upkeep.
• Reception duties – greeting and organising the meeting process for clients and visitors
• Manage and organize travel and support team calendars
• Invoice Management: manage and update budgets for the office
• Marketing materials for client meetings – ensure up to date materials are prepared and distributed to the team,
• Manage events in collaboration with the central marketing team
• Support Milan team on all day to day client queries and marketing materials
• First Aid/Fire Marshall

Additional Responsibilities:

• Maintain a basic understanding of Muzinich Products/ Strategies
• Team player, able to integrate and thrive in a dynamic and fast paced environment and as part of a global team.
• Self-motivated with a strong work ethic, flexible, adaptable individual with a strong work ethic, able to use initiative.
• Working with other departments at all times in order to maintain consistency, communication and help continue the successful growth of the business
• Excellent organisational skills
• Excellent communication skills – internally and externally
• Excellent command of IT packages -, Teams, Zoom, systems such as Workday, Office (Word, Excel, PowerPoint)
• Fluent English – written and spoken

About Us

Muzinich & Co is a privately owned, institutionally focused investment firm specializing in public and private corporate credit. The firm was founded in New York in 1988 and also has offices in London, Frankfurt, Madrid, Manchester, Milan, Paris, Dublin, Singapore and Zurich. Muzinich offers a broad range of corporate credit funds across both developed and emerging markets and currently has over US$36 billion of AUM.