Office Manager

Lenovo; San Felice; In loco; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

Lenovo is looking for a proactive Facility Manager to oversee daily operations across its office facilities in Italy. This role involves managing infrastructure, procurement, fleet operations, and ensuring compliance with safety standards in a multinational setting. The ideal candidate should have strong organizational, interpersonal, and negotiation skills, with 3+ years of relevant experience.

Servizi

Life Insurance

Pension/Retirement Plan

Health Coverage Plan

Mel Vouchers

Employee Referral Bonus

Children of Lenovo Employees Scholarship Program

Lenovo and Motorola Products Discount

Employee Assistance Program

Internal E-learning Development Platform

Competenze

• 3+ years of experience in facilities or administrative management.
• Strong knowledge of building systems and fleet operations.
• Fluency in Italian and good command of English.

Mansioni

• Oversee maintenance of office buildings and infrastructure.
• Manage office supplies and procurement.
• Supervise the company vehicle fleet.

Conoscenze

Organizational skills

Multitasking

Interpersonal skills

Negotiation skills

Formazione

None explicitly mentioned

Strumenti

CAFM software

MS Office

Descrizione del lavoro

We are seeking a proactive and experienced Facility Manager to oversee the day-to-day operations of our office facilities across [Italy/region]. The ideal candidate will be responsible for managing office infrastructure, office supplies, the company fleet, fleet service providers, and general administrative operations to ensure optimal functionality, safety, and efficiency in a fast-paced multinational environment.

Key Responsibilities:

1. Facility Management

• Ensure the smooth running and maintenance of office buildings, utilities, and infrastructure.
• Oversee building services including cleaning, security, HVAC, and repairs.
• Coordinate with vendors and contractors for preventive and corrective maintenance.
• Manage office space planning, seating arrangements, and workspace optimization.

Office Supplies and Procurement

• Monitor and manage inventory of office supplies, ensuring availability and cost-effectiveness.
• Liaise with suppliers to procure quality goods and services within budget.
• Track expenses and prepare periodic reports on supply usage and costs.

Fleet and Supplier Management

• Oversee company vehicle fleet, ensuring proper allocation, maintenance, and documentation.
• Manage relationships with fleet leasing or service providers and monitor contract compliance.
• Track vehicle usage, fuel consumption, servicing schedules, and insurance renewals.

Administrative Support

• Support employee relocation, office moves, and onboarding logistics.
• Ensure compliance with health, safety, and environmental standards in the workplace.

Requirements:

• 3+ years of experience in facilities or administrative management, preferably in a multinational setting.
• Strong knowledge of building systems, fleet operations, and vendor management.
• Excellent organizational and multitasking skills.
• Proficiency in MS Office and facility management systems CAFM software.
• Strong interpersonal and negotiation skills.
• Fluency in Italian and good command of English.

Preferred Qualifications:

• Prior experience working in an international or multicultural corporate environment.
• Knowledge of Italian workplace safety regulations and supplier contracts.

Description and Requirements

We are seeking a proactive and experienced Facility Manager to oversee the day-to-day operations of our office facilities across [Italy/region]. The ideal candidate will be responsible for managing office infrastructure, office supplies, the company fleet, fleet service providers, and general administrative operations to ensure optimal functionality, safety, and efficiency in a fast-paced multinational environment.

Key Responsibilities:

1. Facility Management

• Ensure the smooth running and maintenance of office buildings, utilities, and infrastructure.
• Oversee building services including cleaning, security, HVAC, and repairs.
• Coordinate with vendors and contractors for preventive and corrective maintenance.
• Manage office space planning, seating arrangements, and workspace optimization.

Office Supplies and Procurement

• Monitor and manage inventory of office supplies, ensuring availability and cost-effectiveness.
• Liaise with suppliers to procure quality goods and services within budget.
• Track expenses and prepare periodic reports on supply usage and costs.

Fleet and Supplier Management

• Oversee company vehicle fleet, ensuring proper allocation, maintenance, and documentation.
• Manage relationships with fleet leasing or service providers and monitor contract compliance.
• Track vehicle usage, fuel consumption, servicing schedules, and insurance renewals.

Administrative Support

• Support employee relocation, office moves, and onboarding logistics.
• Ensure compliance with health, safety, and environmental standards in the workplace.

Requirements:

• 3+ years of experience in facilities or administrative management, preferably in a multinational setting.
• Strong knowledge of building systems, fleet operations, and vendor management.
• Excellent organizational and multitasking skills.
• Proficiency in MS Office and facility management systems CAFM software.
• Strong interpersonal and negotiation skills.
• Fluency in Italian and good command of English.

Preferred Qualifications:

• Prior experience working in an international or multicultural corporate environment.
• Knowledge of Italian workplace safety regulations and supplier contracts.

What Lenovo can offer to you:

• Life Insurance
• Pension/Retirement Plan
• Health Coverage Plan
• Mel Vouchers
• Employee Referral Bonus
• Children of Lenovo Employees Scholarship Program
• Lenovo and Motorola Products Discount
• Employee Assistance Program for: health, legal or financial consultancy
• Internal E-learning Development Platform Available for Employees

Inclusion and Equal Opportunity:

In accordance with Italian Law 68/1999, we strongly encourage applications from candidates belonging to the "categorie protette" (protected categories). Our company is committed to creating an inclusive workplace and values the diversity and contribution of all individuals.