Office Manager

Lenovo; Padova; In loco; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

Lenovo is seeking a Facility Manager to oversee their office facilities in Italy. The ideal candidate will have experience in managing office infrastructure, supplies, and fleet operations within a multinational context. Responsibilities include coordinating maintenance, managing procurement, and ensuring compliance with health and safety standards. The position offers growth and development opportunities in a diverse and inclusive workplace.

Servizi

Life Insurance

Pension / Retirement Plan

Health Coverage Plan

Employee Referral Bonus

Children of Lenovo Employees Scholarship Program

Lenovo and Motorola Products Discount

Employee Assistance Program

Internal E-learning Development Platform

Competenze

• 3+ years in facilities or administrative management.
• Strong knowledge of building systems and fleet operations.
• Fluency in Italian and good command of English.

Mansioni

• Ensure smooth operation and maintenance of office facilities.
• Oversee procurement of office supplies.
• Manage company fleet and supplier relationships.

Conoscenze

Organization

Multitasking

Interpersonal skills

Negotiation

Formazione

Bachelor's degree in relevant field

Strumenti

CAFM software

MS Office

Descrizione del lavoro

We are Lenovo. We do what we say. We own what we do. We WOW our customers.

Lenovo is a US$57 billion revenue global technology powerhouse, ranked #248 in the Fortune Global 500, and serving millions of customers every day in 180 markets. Focused on a bold vision to deliver Smarter Technology for All, Lenovo has built on its success as the world’s largest PC company with a full-stack portfolio of AI-enabled, AI-ready, and AI-optimized devices (PCs, workstations, smartphones, tablets), infrastructure (server, storage, edge, high performance computing and software defined infrastructure), software, solutions, and services. Lenovo’s continued investment in world-changing innovation is building a more equitable, trustworthy, and smarter future for everyone, everywhere. Lenovo is listed on the Hong Kong stock exchange under Lenovo Group Limited (HKSE : 992) (ADR : LNVGY).

This transformation together with Lenovo’s world-changing innovation is building a more inclusive, trustworthy, and smarter future for everyone, everywhere. To find out more visit , and read about the latest news via our StoryHub .

Description and Requirements

We are seeking a proactive and experienced Facility Manager to oversee the day-to-day operations of our office facilities across (Italy / region). The ideal candidate will be responsible for managing office infrastructure, office supplies, the company fleet, fleet service providers, and general administrative operations to ensure optimal functionality, safety, and efficiency in a fast-paced multinational environment.

Key Responsibilities :

1. Facility Management

• Ensure the smooth running and maintenance of office buildings, utilities, and infrastructure.
• Oversee building services including cleaning, security, HVAC, and repairs.
• Coordinate with vendors and contractors for preventive and corrective maintenance.
• Manage office space planning, seating arrangements, and workspace optimization.

2. Office Supplies and Procurement

• Monitor and manage inventory of office supplies, ensuring availability and cost-effectiveness.
• Liaise with suppliers to procure quality goods and services within budget.
• Track expenses and prepare periodic reports on supply usage and costs.

3. Fleet and Supplier Management

• Oversee company vehicle fleet, ensuring proper allocation, maintenance, and documentation.
• Manage relationships with fleet leasing or service providers and monitor contract compliance.
• Track vehicle usage, fuel consumption, servicing schedules, and insurance renewals.

4. Administrative Support

• Support employee relocation, office moves, and onboarding logistics.
• Ensure compliance with health, safety, and environmental standards in the workplace.

Requirements :

• 3+ years of experience in facilities or administrative management, preferably in a multinational setting.
• Strong knowledge of building systems, fleet operations, and vendor management.
• Excellent organizational and multitasking skills.
• Proficiency in MS Office and facility management systems (e.g., CAFM software).
• Strong interpersonal and negotiation skills.
• Fluency in Italian and good command of English.

Preferred Qualifications :

• Prior experience working in an international or multicultural corporate environment.
• Knowledge of Italian workplace safety regulations and supplier contracts.

What Lenovo can offer to you :

• Life Insurance
• Pension / Retirement Plan
• Health Coverage Plan
• Employee Referral Bonus
• Children of Lenovo Employees Scholarship Program
• Lenovo and Motorola Products Discount
• Employee Assistance Program for : health, legal or financial consultancy
• Internal E-learning Development Platform Available for Employees

Inclusion and Equal Opportunity :

In accordance with Italian Law 68 / 1999 , we strongly encourage applications from candidates belonging to the "categorie protette" (protected categories). Our company is committed to creating an inclusive workplace and values the diversity and contribution of all individuals.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, national origin, status as a veteran, and basis of disability or any federal, state, or local protected class.

Additional Locations :

• Italy - Milano

AI PROCESSING NOTICE

We use AI-based tools to support some of our processes (e.g. online interviews recordings and transcripts) in order to achieve better efficiency, accuracy and for our documentation purposes. AI can make mistakes, but we always make sure that the outputs are manually reviewed by a human. You can always opt-out or contact us in case of any question.

If you require an accommodation to complete this application, please

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