Office Manager

M&G plc; Milano; In loco; EUR 35.000 - 50.000; Tempo pieno

Descrizione del lavoro

A leading financial services firm in Milan is seeking an Office Manager to ensure smooth daily operations and provide high-level administrative support to the Country Head. The ideal candidate will have strong communication skills in both Italian and English, proven experience in office management, and the ability to handle multiple priorities effectively. This position offers a collaborative work environment with flexible arrangements and an inclusive culture.

Competenze

• Proven experience in providing high-level administrative support, ideally within Office management.
• Ability to manage multiple tasks and priorities efficiently.
• Self-sufficient and proactive with strong attention to detail.

Mansioni

• Oversee daily operations and manage office supplies.
• Provide comprehensive administrative assistance to the Country Head.
• Organise and coordinate meetings, ensuring logistical measures are in place.

Conoscenze

Strong verbal and written communication skills in Italian and English

Experience in high-level administrative support

Experience within financial services / asset management

Strong problem solving skills

Excellent knowledge of MS-Office Suite

Descrizione del lavoro

At M&G our purpose is to give everyone real confidence to put their money to work. As an international savings and investments business with roots stretching back more than 170 years, we offer a range of financial products and services through Asset Management, Life and Wealth. All three operating segments work together to deliver attractive financial outcomes for our clients, and superior shareholder returns.

Through our behaviours of telling it like it is, owning it now, and moving it forward together with care and integrity; we are creating an exceptional place to work for exceptional talent.

We will consider flexible working arrangements for any of our roles and also offer work place accommodations to ensure you have what you need to effectively deliver in your role.

The Role

The Office Manager will ensure smooth day-to-day operations of the office and will provide high-level administrative support to the Country Head. This includes managing schedules, overseeing operations of the office and coordinating meetings / handling communications.

Key Responsibilities

• Oversee daily operations, including managing office supplies, facilities, and vendor relationships to ensure a smooth and efficient working environment
• Providing office management and team support across all the functions
• Provide comprehensive administrative assistance to the Country Head, including managing calendars, scheduling meetings, and prioritising tasks.
• Organise and coordinate meetings, prepare agendas and ensure logístical measures are in place.
• Making travel arrangements / itineraries / schedules (Hotels / Flights / Taxi’s / TGV etc.)
• Update Business presentations and support Country Head in providing MI to senior management
• Provide input into Luxembourg project teams regarding office management
• Perform work-related errands and support ad-hoc information requests where required
• Handle sensitive information with the utmost confidentiality an professionalism
• Project support : Assist with ad-hoc projects and initiatives as directed by the Country Head, ensuring deadlines are met and outcomes achieved
• Organise events, team meetings, and conferences, managing logistics and ensuring smooth execution.
• Oversee the booking and management of meeting rooms, ensuring they are properly set up, equipped, and maintained for meetings and events.
• Preparing invoices for accounting
• Manage and process expenses in a timely manner, ensuring accuracy and compliance with company policies. Track and report expenditure for budgeting and financial reporting purposes
• Database maintenance; update mailing lists, saving and filing marketing materials on shared drive
• Coordination of health & safety procedures for the Italian office ( e.g. company doctor visits etc.)

Key Knowledge, Skills & Experience

Strong verbal and written communication skills in Italian and English with the ability to interact with internal and external stakeholders

Proven experience in providing high-level administrative support, ideally within an Office management or Assistant role preferable

Experience within financial services / asset management desirable

Ability to manage multiple tasks and priorities efficiently, ensuring deadlines are met and operations run smoothly

Experience coordinating meetings, events and managing office logistics

Strong problem solving skills, discretion, and the ability to manage multiple priorities

Self-sufficient and proactive with the ability to demonstrate initiative and work independently

High attention to detail, especially in document management, processing expenses, and handling confidential information

Excellent knowledge of MS-Office Suite

Team player with flexibility, adaptability, and the ability to maintain professionalism under pressure

Recruiter : Hannah Curtis

Closing Date : 10th February 2025

Work Level : Colleague

We have a diverse workforce and an inclusive culture at M&G plc, underpinned by our policies and our employee-led networks who provide networking opportunities, advice and support for the diverse communities our colleagues represent. Regardless of gender, ethnicity, age, sexual orientation, nationality, disability or long term condition, we are looking to attract, promote and retain exceptional people. We also welcome those who take part in military service and those returning from career breaks.