Office Manager

Beckman Coulter Diagnostics; Milano; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A leading global health company in Milan is seeking an Office Manager to oversee operations and facilities management. The role involves liaising with corporate services, ensuring the safety and operational efficiency of the office, and managing client relations. Candidates should have a bachelor's degree in a relevant field and strong communication skills in English and Italian. This position offers a dynamic work environment focused on excellence and innovation.

Servizi

Diversity and Inclusion programs

Professional development opportunities

Competenze

• Successful experience as a building or site manager, office manager.
• Language skills required: English and Italian, French is a plus.

Mansioni

• Liaise with Corporate Services, building manager, and suppliers on premises matters.
• Oversee reception coverage and client welcoming.
• Ensure operational safety of the office and support on security procedures.
• Monitor technical installations and check maintenance of premises.
• Oversee contracts management, invoicing, and payments.
• Ensure excellent relations with third-party and internal providers.
• Supervise renovation and relocation projects.
• Coordinate reception and lounge services as per guidelines.

Conoscenze

Excellent time management skills

Excellent written and oral communication skills

Attention to detail

Problem-solving skills

Solid organizational skills

Ability to adapt

Formazione

Bachelor or Master Degree in Real Estate, Engineering, Facility Management, or Hospitality

Strumenti

MS Office (Word, Excel, Outlook)

Descrizione del lavoro

A career at Lombard Odier means working for a renowned global wealth and asset manager, with a strong focus on sustainable investing. An innovative bank of choice for private and institutional clients, our independently owned Firm is one of the best-capitalised banking groups in the world, managing close to CHF 300 billion and operating from over 25 offices across 4 continents.

With a history spanning over 225 years, Lombard Odier is an investment house providing a comprehensive offering of discretionary and advisory portfolio management, wealth services and custody. We also offer asset management services and investment strategies through Lombard Odier Investment Managers and provide advanced banking technology to other financial institutions.

“Rethink Everything” is our philosophy – it is at the heart of everything we do. We have grown stronger through more than 40 financial crises by rethinking the world around us to provide a fresh investment perspective for our clients.

YOUR ROLE

• Liaising with the internal Corporate Services department, the building manager and suppliers on all matters relating to premises, security and risk management
• Reception coverage and client welcoming
• Ensuring the operational safety of the office for internal and external clients and providing support (fire, security procedures, first aid and local regulations)
• Monitoring technical installations
• Checking the maintenance of premises, furniture and technical installations
• Overseeing the execution of contracts, managing contracts/orders, invoicing and payments
• Ensuring excellent relations with third party and internal providers
• Managing internal customer requests
• Supervising and coordinating all renovation and relocation projects (attending meetings, minutes, follow-up) in collaboration with the business expert
• Ensure that reception and lounge services are in line with the Group Hospitality guidelines
• Ensuring compliance with best practice in terms of environmental, health and regulatory standards

YOUR PROFILE

• Bachelor or Master Degree (Real Estate, Engineering, Facility Management, Hospitality). Successful experience as a building or site manager, office manager
• Excellent time management skills and ability to manage multiple tasks and prioritize work
• Excellent written and oral communication skills
• Attention to detail and problem solving skills
• Initiative and a strong sense of customer satisfaction
• Ability to adapt and face challenging situations
• Solid organizational skills in a demanding environment
• Competence in MS Office (MS Word, Excel and Outlook, in particular), experience of email planning tools
• Language skills: English and Italian required, French an asset

Our Maison’s DNA

Our Maison’s DNA is defined by five core values. Excellence drives us to be the best at what we do, while Innovation fuels our progress. Respect underpins every interaction, and Integrity shapes our actions. Together, we are One Team, united in serving our clients with unwavering dedication.

As a responsible and supportive employer, we promote a diverse and inclusive work environment for our employees and candidates. Diversity, Equity and Inclusion are woven into the fabric of our Maison’s DNA, and we strive to ensure that our employees can fulfill both their personal and professional aspirations by encouraging internal mobility and individual upskilling programs. We firmly believe that building Diverse Teams contributes to our successes and to deliver on this, we actively embed Diversity, Equity and Inclusion in our business strategy.