Office Manager

SG Worldwide; Balzàn; In loco; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

SG Worldwide is seeking an Office Manager to oversee operations at the HQ office in Balzàn. The ideal candidate will manage facility functions, vendor relations, and support workplace experiences, ensuring a welcoming environment for employees and visitors. This role offers significant benefits, including access to training and travel opportunities through the company's global offices.

Servizi

Free access to courses through the iGaming Academy

Interest-free car loan

Daily snacks and a vibrant new office environment

Travel for business opportunities

Competenze

• Proven experience in office management or similar role.
• Strong leadership and organizational skills.
• Excellent communication and interpersonal abilities.

Mansioni

• Manage the smooth day-to-day operations of the HQ office.
• Oversee the upkeep and functionality of the office and properties.
• Handle vendor relationships and negotiate supplier agreements.

Descrizione del lavoro

Job Title: Office Manager
Location: Malta, Balzan
Reports To: HR Manager
Employment Type: Full-Time

Key Responsibilities

Leadership & Oversight

• Manage the SiGMA HQ office and ensure smooth day-to-day operations.
• Set priorities, assign tasks, and oversee quality of work related to office support, maintenance, and coordination.
• Act as the escalation point for any operational or facility-related issues.

Office, Property & Facility Management

• Oversee the general upkeep and functionality of the office, building, and company-leased apartments.
• Take full responsibility for managing the daily operations of the property, including coordinating with landlords, handling repairs, and ensuring both the building and individual apartments are well-maintained and in top condition.
• Manage household and office-related budgets, including groceries, cleaning supplies, and other consumables.
• Coordinate shifts and schedules for cleaning staff to maintain high cleanliness standards across all facilities.
• Ensure the workplace and residential spaces are well-stocked, safe, and welcoming for employees, residents, and visitors.
• Handle incoming/outgoing post and special deliveries.

Vehicle Management

• Drive and maintain the company vehicle, ensuring it is kept in good condition with valid insurance, MOT, and regular servicing.
• Use the vehicle for errands, pickups, or transport needs related to office or residential operations.

Vendor & Supplier Relations

• Manage key vendor relationships (e.g., cleaning services, utility providers, office suppliers).
• Negotiate and maintain supplier agreements to ensure cost-effectiveness and reliability.
• Track and approve invoices related to property and office operations.

Travel & Accommodation Coordination

• Manage accommodation needs for business visitors and relocating staff.
• Oversee readiness and upkeep of company-leased apartments or staff housing in collaboration with landlords.

People Experience & Onboarding

• Oversee welcome tours, new joiner welcome packs, and desk or room setups
• Coordinate birthday celebrations and internal events (e.g., cakes, decorations).
• Support company events, team gatherings, and office-hosted PR visits.

What We Offer

• Free access to courses through the iGaming Academy + reimbursement for relevant courses after probation
• Travel for up to 6 weeks per year from any of SiGMA’s offices worldwide (Malta, Cyprus, Serbia, Brazil, Manila, India). T&Cs apply
• Interest free car loan T&Cs apply
• Daily snacks, weekly fruit, a birthday cake, and a vibrant new office environment
• More benefits that will be introduced during the recruitment process