Office Assistant - Global IT Hub

Nestlé SA; Milano; In loco; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

A leading multinational food company in Milan seeks an Office Assistant to provide administrative support to the Global IT Hub Manager. The ideal candidate should have 2-3 years of experience, be highly organized, and proficient in both Italian and English. Responsibilities include agenda management, budget preparation support, and handling confidential documents. This role promotes an inclusive culture valuing diversity in the workplace.

Servizi

Inclusion programs

Community groups for diverse interests

Competenze

• 2-3 years of experience in administrative roles.
• Proficiency in both Italian and English.
• Strong experience with MS Office tools.

Mansioni

• Provide organizational support to the Global IT Hub Manager.
• Monitor costs and manage budget preparations.
• Handle confidential documents securely.

Conoscenze

Organizational skills

Communication skills

Proficiency in MS Office

Bilingual (Italian, English)

Descrizione del lavoro

A day in the life of a Global IT Hub Office Assistant

In this role, you will provide organizational and administrative support to the Global IT Hub Manager and the broader team, including tasks such as :

• Agenda management: prioritizing topics and taking initiative in responding
• Monitoring costs and expenses to support in budget preparation
• Handling highly confidential documents and accessing highly discreet information
• Ensuring proper management of the Purchasing Orders process, suppliers’ registration and maintenance
• Developing and maintaining strong working relationships with all support functions (e.g. General Services, Facility, Procurement, etc.)
• Preparing draft communications to the business as required
• Managing and coordinating meetings / events involving senior-level internal and / or external participants and tracking attendance
• Acting as main point of contact for most external and internal stakeholders of the Global IT Hub
• Actively reviewing and supporting the preparation of documents (e.g. PowerPoint presentations, Word documents, etc.)

What Will Make You Successful?

• Confident self-starter, able to work under pressure, take initiative, and demonstrate the drive to meet tight deadlines and see tasks through to completion
• Ability to work effectively across all levels of the organization and build strong relationships with team members, managers, and senior executives across multiple locations
• Curiosity and willingness to learn
• Strong results orientation and focus on achieving objectives

Who we are, What we Believe in

We are Nestlé. We are the Good food, Good life company.

Good food, Good life is our promise; it is a daily commitment and thanks to our people we can make a difference and realize this belief : we call them Good People.

At Nestlé, we believe that recognition, inclusion and valorization of diversity can make us grow both as individuals and as a company. We promote a work environment, a business culture and a leadership model that guarantee equal opportunities for everyone and at all organizational levels. We believe diversity is a winning factor and we always encourage our people to share ideas and collaborate.

Here at Nestlé you will also be able to be part of the Emotional Communities, groups of colleagues of different functions and seniorities who come together with the aim of spreading a corporate culture that allows everyone to freely express their passions and identities. Diversity themes include LGBT+, Gender Balance, Young, Disability, Volunteering, Green, Multiculturalism, and more that you can be part of.

Diversity is a fact, inclusion is a choice and we have chosen to be inclusive.

Overview of requirements

The following are the requirements typically expected for this role :

• 2-3 years of experience in similar tasks
• Highly organized, proactive administrative assistant with 2-3 years of experience in similar tasks
• Proficiency in Italian and English is a must, as all activities are at an international level
• Strong proficiency with MS Office tools (Word, PowerPoint, Excel, Outlook, OneDrive, SharePoint)
• Nestlé welcomes people with disabilities