Office Assistant

Arthur D. Little; Milano; In loco; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

A consulting firm in Milan is seeking an Assistant to provide office management and secretarial support. Responsibilities include managing travel arrangements, overseeing office supplies, and supporting marketing efforts. The ideal candidate will have 1 to 3 years of relevant experience and be fluent in Italian and English. This role requires strong organizational skills and attention to detail.

Servizi

Meal vouchers

Company phone

Company laptop

Welfare plan

Competenze

• 1 to 3 years of experience as an Office or Administrative Assistant.
• Positive attitude and ability to remain calm under pressure.
• Strong IT skills.

Mansioni

• Manage travel reservations and correspondence.
• Oversee office maintenance and supplies.
• Assist in organizing internal meetings.

Conoscenze

Fluency in Italian

Fluency in English

Organizational skills

Time management skills

Proficiency in Word

Proficiency in PowerPoint

Attention to detail

Discretion

Team attitude

Descrizione del lavoro

Overview

We are seeking an Assistant to serve as our point of contact for office management, based in our Milan office.

Responsibilities

Your Responsibilities will Include but not be limited to:

• Secretarial support: managing travel reservations, correspondence, archives, administrative procedures, editing reports, publications, and presentations.
• Providing general support to visitors.
• Office management: overseeing office maintenance, supplies, and equipment (stationery, kitchen, IT). assisting in organizing internal meetings. participating in onboarding new employees.
• Fleet management: supporting the CFO in managing the company car fleet (maintenance, taxes, administration, fines).
• Marketing support: assisting in planning events and communication activities, organizing meetings (both in-person and online), handling mailings, participant registration, reservations, information dissemination, and preparing presentation materials. supporting the HR team in creating marketing materials for recruitment events.

Qualifications

The skills that will best prepare you for the job include:

• Fluency in Italian and English (both written and oral)
• 1 to 3 years of experience as an Office or Administrative Assistant
• Strong organizational and time management skills
• Proficiency with IT and computer packages (excellent Word and PowerPoint skills)
• A positive attitude, confidence, and the ability to remain calm and tactful under pressure
• Attention to detail and accuracy
• Discretion
• Good team attitude

Work Mode: On-site work is required due to the nature of the role.

Contract Type: Depending on your seniority, you may start with a fixed-term contract, which could lead to a permanent position.

Benefits:

• Meal vouchers
• Company phone
• Company laptop
• Welfare plan

At ADL, we promote collaboration, diversity of thought, and innovative thinking. We value diversity and respect as core elements of our inclusive culture.

All applications are welcomed and will be evaluated based on competencies, regardless of background or identity factors.

In line with our Diversity, Equity, and Inclusion policy, applications do not require a photograph.