Office Assistant

Arthur D. Little Services S.A.S.; Milano; In loco; EUR 10.000 - 30.000; Tempo pieno

Descrizione del lavoro

A consulting firm in Milan is seeking an Assistant to provide administrative and office management support. The ideal candidate will have 1 to 3 years of experience, fluency in Italian and English, and strong organizational skills. Responsibilities include managing office supplies, providing secretarial support, and assisting in event planning. This role is on-site, and offers meal vouchers and additional benefits.

Servizi

Meal vouchers

Company phone

Company laptop

Welfare plan

Competenze

• 1 to 3 years' experience as an Office or Administrative Assistant.
• Ability to manage multiple tasks under pressure.
• Discretion and a positive attitude.

Mansioni

• Provide secretarial and administrative support.
• Manage office maintenance and supplies.
• Support in organizing meetings and events.
• Assist in fleet management.

Conoscenze

Fluency in Italian

Fluency in English

Organizational skills

Time management

IT proficiency

Attention to detail

Positive attitude

Strumenti

Word

PowerPoint

Descrizione del lavoro

Overview

We are looking for an Assistant to act as our point of reference for office management to be based in our Milan office.

Responsibilities

Your Responsibilities will Include but not be limited to:

Secretarial support: travel reservations, correspondence, archives, administrative procedures, editing reports, publications and presentations.

Provide general support to visitors.

Office management: manage office maintenance, supplies, and equipment (stationery, kitchen and IT). Support in the organization of internal meetings. Take part in the onboarding of new joiners.

Fleet management: support the CFO in managing the company car fleet (maintenance, car taxes, admin, fines…)

Marketing support: Support the planning of events and communication activities: organization of meetings (both residential and online), from mailings to assistance to participants (registration, reservations, information), to editorial production of presentation materials. Support the HR team in the preparation of marketing materials for recruiting events.

Qualifications

The skills that will best prepare you for the job include:

• Fluency in Italian and English (both written and oral)
• 1 to 3 years’ experience as an Office or Administrative Assistant
• Good organization skills and time management
• Confidence with IT and computer packages (excellent Word and PowerPoint skills)
• A bright and positive attitude and the ability to stay calm and tactful under pressure
• Accuracy and good attention to detail
• Discretion
• Good team attitude

Work Mode: On-site work is required due to the nature of the role.

Contract Type: Depending on your seniority in the role, you might start your career with fixed term contract, after which a permanent one will be evaluated.

Benefits:

- Meal vouchers

- Company phone

- Company laptop

- Welfare plan

At ADL, we encourage collaboration, diversity of thought, and the ability to think outside the box. With this approach, we help talents to express their skills to the fullest. For us, diversity is a value, and respect is at the heart of our inclusive culture.

All applications will be welcomed and will be evaluated on competencies, regardless of colour, race, nationality, ethnic origin, sex, gender, sexual orientation, marital status, disability, parental responsibility, age, religion, or belief.

In relation to its Diversity, Equity and Inclusion and Social Responsibility policy, ADL does not require applications to be accompanied by a photograph.