Office Administrator

Algarabia E-Studio; Milano; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

A global consultancy firm is seeking an Office Administrator in Milan. The role involves reception duties, administrative tasks, and supporting HR initiatives. Ideal candidates are communicative, flexible, and proficient with Microsoft Office. This position offers a dynamic work environment with opportunities for professional growth.

Servizi

Extensive training curriculum

Focus on wellbeing

Support for personal development

Competenze

• Willingness to learn new skills and take on new tasks.
• Reliable and punctual, with excellent time management.
• Proven ability to plan and prioritize a busy schedule.

Mansioni

• Meet and greet clients and ensure a professional welcome.
• Manage meeting room presentation and reservations.
• Assist HR Manager with onboarding preparations.

Conoscenze

Excellent communication and people skills

Flexibility and adaptability

Time management and organization skills

Proactive and initiative-taking

Experience with Microsoft Office

Descrizione del lavoro

We is a global consultancy with more than 2,000 employees in 30 countries. Our sole focus is on unlocking better growth that drives measurable revenue and profit for our clients. We achieve this by optimizing every lever of their commercial strategy - product, price, innovation, marketing, and sales - based on deep insights into what customers want and value. With nearly 40 years of experience in monetization topics of all kinds, we are regarded as the world’s leading pricing and growth specialist.

This is an exciting opportunity to join us as an Office Administrator in our London office, working mainly on our Reception, but helping out with general administrative tasks within Office Management and with the HR team!

How you will create impact :

Meet and greet clients, visitors, guests and staff members, ensuring a warm and professional welcome

Proactively manage and maintain high standards of presentation in our meeting rooms - organising and booking meetings for internal and external meetings, preparing meeting rooms prior to scheduled meetings, arranging catering as needed, and ensuring cleanliness and tidiness

Liaise with the IT team to make sure any additional equipment needed for meetings or presentations is provided

Work closely with the Office Manager to ensure that day to day the office runs smoothly and that high standards of presentation are maintained

Book couriers and taxis for internal or external guests

Receive incoming mail and deliveries, ensuring that these reach recipients

Assist in procurement of office services, supplies and equipment, liaising with suppliers and contractors on behalf of the Office Manager when required and ensuring that stock levels are maintained for all essential items, at all times working within agreed budgets

Assist the HR Manager with onboarding preparations for new staff members and new interns

Manage the HR Calendar inbox, including setting up calendar bookings and liaising with various team members

Assist HR Manager with vacation approvals and tracking

Perform general administrative tasks or other relevant tasks when needed

Build relationships with employees at all levels, both in London and internationally

Work alongside Central Functions team colleagues on London office initiatives

Assist the Office Manager with tasks associated with staff events as required

Be responsible for Reception from 8am-5pm, with a 1-hour lunch break

Be a First Aider for the office (training provided if needed) and Fire Warden

Your profile :

Willingness to learn new skills and take on new tasks

Excellent communication and people skills, personable and approachable

Flexibility, ability to excel in an environment where things can change quickly and responsibilities can be diverse

Proven ability to plan and prioritise a busy schedule

Reliable, punctual, with excellent time management and organisation skills

Pro-active and takes initiative

Experience with Microsoft Office - specifically Outlook, PowerPoint and Excel

What we offer :

Work within a corporate culture defined by our entrepreneurial spirit, openness, and integrity

Broaden your perspective with our extensive training curriculum and learning opportunities

Push your development with support from our holistic feedback and development processes

Enjoy our range of benefits and our focus on your wellbeing