Milano - Administrative Assistant

Enea GmbH; Milano; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

An international landscape architectural firm is looking for an Administrative Assistant to join their Milan office. Responsibilities include maintaining administrative processes, supporting project control, managing procurement, and coordinating accounting activities. The ideal candidate has completed a commercial apprenticeship, possesses several years of experience, and is fluent in both Italian and English. German is a plus.

Competenze

• Several years of experience in similar administrative functions.
• Precise, reliable, and independent way of working.

Mansioni

• Maintain administrative process workflows.
• Support accounting and reporting activities with financial service providers.
• Coordinate procurement management.
• Handle cash collection and accounts receivable.

Conoscenze

MS Office

Fluent in Italian

Fluent in English

Team player

Customer oriented

Formazione

Commercial apprenticeship or further training

Descrizione del lavoro

Overview

Creating Value for Generations

The Milan Office of Enea LandArt International is dedicated to providing creative landscape architectural design and construction services that seek to improve people‘s quality of life. Our goal is to understand and embrace the place, consider its diversity, and skillfully integrate our ideas and creativity necessary for the most appropriate solution. We aim to maximize the potential for each site by integrating the program and the physical characteristics of the landscape into one composition. We are an international firm based in Switzerland with branches in New York, Miami and Milan.

Responsibilities

• Administrative Assistant - 50% (a) - Milano IT
• Maintenance of administrative process workflows (up to date and efficient)
• General administration
• Project control support and planning with the management
• A / R (account / receivables) FUP (Fair User policy) and cash collection
• Procurement management coordination (Purchase Orders and Contracts)
• Delivery notes coordination and control, to secure delivery Quality Control
• Vendors Purchase Order, Delivery and Invoice 3-way matching
• Support expense report process
• Coordination of accounting and reporting activities with the financial service provider
• Support company secretarial activities and interface with insurance, banking, and auditing firms
• Finance and HR interface with Enea HQ and the financial services provider

Qualifications

• Successful completion of a commercial apprenticeship or further training in the commercial field.
• Some years of experience from similar functions
• Good knowledge of MS Office
• High Italian and English skills - German is an advantage
• Team player
• Responsible thinking and acting
• Customer and service oriented
• Precise, reliable, and independent way of working

Job Contact Information

Federica De Leidi

RAPPERSWIL-JONA | ZURICH | MIAMI | NEW YORK | MILAN