Management Assistant and Corporate Secretarial

GEA Group; Galliera Veneta; In loco; EUR 10.000 - 30.000; Tempo pieno

Descrizione del lavoro

Un'azienda innovativa cerca un Assistente di Direzione esperto per supportare il Responsabile di BU. Questa posizione richiede una laurea in Economia o Comunicazione e oltre 7 anni di esperienza in ruoli simili. Il candidato ideale avrà una conoscenza approfondita di Microsoft Office e ottime capacità comunicative. Sarai responsabile della preparazione di documenti, della gestione della corrispondenza e dell'organizzazione di eventi aziendali. Se sei una persona proattiva, organizzata e in grado di lavorare sotto pressione, questa è l'opportunità che fa per te.

Competenze

• 7+ anni di esperienza in ruoli simili.
• Conoscenza completa di Microsoft Office e sistemi di videoconferenza.

Mansioni

• Preparare documenti e presentazioni per riunioni e viaggi.
• Gestire la corrispondenza e le priorità del responsabile di BU.
• Coordinare eventi aziendali e riunioni.

Conoscenze

Comunicazione scritta e orale

Gestione documentale

Microsoft Office

Lingua inglese (B2)

Capacità interpersonali

Iniziativa e proattività

Gestione del tempo

Formazione

Laurea in Economia, Comunicazione o Scienze Sociali

Strumenti

Sistemi di videoconferenza

Descrizione del lavoro

Responsibilities / Tasks

Management Assistant Area:

• Prepare appropriate documents and presentations ahead of meetings and travels
• Deal with letters and corresponding (email, mail, phone calls) on behalf of the Head of BU, filtering requests and forwarding them to the appropriate, managing priorities and ensuring that important information is transmitted promptly
• Produce annual calendar and schedule company-wide events in collaboration with the Marketing Department
• Distribute meeting invites and all relevant information to members of the Management Committees (Innovation, Q&HSE, etc.) and all Governance Meetings
• Arrange & facilitate meetings, calls & video conferences
• First point of contact to deal with correspondence meetings, and diary management of BU Head
• First point of contact among clients and other external partners, employees
• Build relationships with key stakeholders across the Group being a reliable and effective point of contact
• Takes active role in the coordination of meetings and company-wide events including off-sites, strategy days, team buildings, conferences, Christmas events, and any other ad hoc events
• Stay up to date with new methods and best practices in the role
• Arrange all travel itineraries, visas, accommodation, flights, trains and transfers primarily for BU Head and partially for direct report
• Create & process expense & travel expense reports
• Support communication, in alignment with internal stakeholders (HR, Marketing)

Corporate Secretarial Area:

• Arrange the Board meetings, preparing agenda, documentation, convening of members, and drafting meeting minutes.
• Maintain and update corporate books (shareholders' register, Board of Directors meeting minutes book, shareholders' meeting minutes book), in compliance with current regulations.
• Manage ordinary and extraordinary corporate filings (filing of financial statements, communications to the Companies Register, etc.) and Powers of Attorney and Delegations.
• Archive and preserve corporate documentation, ensuring proper management and data confidentiality.
• Manage relations with competent authorities (Chamber of Commerce, etc.).

Your Profile / Qualifications

Qualifications and skills required:

• Bachelor's Degree in Economy, Communication or Social Sciences.
• 7+ years experience in similar roles
• Full Microsoft Office knowledge (Word, Excel, PowerPoint, and SharePoint)
• Proficient knowledge of English (minimum B2)
• Knowledge of other languages will be ideal (German, French, Spanish)
• Knowledge of various video-conferencing systems
• Strong written and oral communication skills
• Proficiency in document management (workflow, quality control, and distribution).

Personal profile:

• Discrete
• Empathic and active listener
• Proactive, takes initiative in a time-sensitive situation
• Strong interpersonal skills and ability to develop good working relationships
• Organized with ability to plan ahead
• Excellent time management skills
• Flexible
• Remains calm under stressful situations
• Teamwork expresses a positive attitude, and encourages team engagement
• Available to travel within the Country and abroad

Did we spark your interest?
Then please click apply above to access our guided application process.