Management Assistant

Navy Region Europe, Africa, Central Fleet and Family Readiness (FFR); Napoli; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A position within the Fleet & Family Readiness (FFR) N9 Program in Naples, Italy, where the incumbent provides clerical, administrative, and analytical support to regional managers. The role involves preparing reports, managing correspondence, and performing various administrative duties. Applicants must complete background checks and adhere to specific eligibility requirements.

Competenze

• Knowledge of DoD, Navy, and CNIC instructions for report preparation.
• Skills in research, data collection, and report development.

Mansioni

• Prepares reports and correspondence using automated systems.
• Performs analyses to support office missions.
• Maintains office records and files documents.

Conoscenze

Research

Data Collection

Report Development

Strumenti

Outlook

Word

PowerPoint

Excel

Descrizione del lavoro

Summary

This position is assigned to the Fleet & Family Readiness (FFR) N9 Program; Commander, Navy Region Europe, Africa, Central (CNREURAFCENT); Naples, Italy. The incumbent serves in the CNEURAFCENT Regional (N92) office, providing support to the N92 Director, the N91 Director, and subordinate N92 & N91 Regional Division Managers. Performs a variety of clerical, administrative, and analytical support functions to support the Region and Installation Managers across the theater.

Duties

1. Obtains and presents information; prepares various reports. Researches, assembles, and summarizes materials related to office functions. Monitors organization actions for reporting compliance. Advises personnel on document requirements and formats.
2. Contacts personnel to obtain information. Validates conflicting data and presents comprehensive information. Manages incoming correspondence, determines priority, and maintains background documentation.
3. Prepares executive and staff correspondence and reports using automated systems like Outlook, Word, PowerPoint, Excel. Maintains logs and suspense records, reviews outgoing correspondence for accuracy, and discusses corrections with originators.
4. Performs analyses to support office missions. Reviews data for completeness and accuracy, compiles statistics, and supports decision-making processes. Conducts qualitative reviews for presentations.
5. Utilizes systems to produce reports and documents. Analyzes work methods and procedures, reviews policies, and provides advice to organizational personnel.
6. Serves as the KRONOS timekeeper for N92 staff.
7. Receives visitors and calls, screens inquiries, manages calendars, and arranges meetings. Maintains office records and files documents.
8. Performs general clerical duties, plans and accomplishes administrative work, and maintains organized filing systems.
9. Performs other duties as assigned.

Requirements

• Satisfactory completion of background checks, including fingerprint and NACI.
• Male applicants born after 12-31-59 must register for Selective Service.

Qualifications

• Knowledge of DoD, Navy, and CNIC instructions, policies, and regulations for report preparation and advice.
• Knowledge of management analysis rules to evaluate and interpret guidance.
• Skills in research, data collection, and report development.
• Understanding of policies and priorities for responding to inquiries and managing appointments.
• Knowledge of agency correspondence regulations for preparing and reviewing documents.
• Familiarity with processing procedures, formats, and retention policies for official documents.

Additional Information

Note: Due to the NATO SOFA agreement, individuals holding Italian citizenship or considered dual nationals are ineligible. U.S. citizens residing in Italy are also ineligible. Contractors and their families are ineligible. Positions may be contingent on reference checks and proof of education. Participation in direct deposit is required. Salary depends on experience and education. The Department of the Navy is an Equal Opportunity Employer and provides reasonable accommodations for applicants with disabilities. For accommodations, email [e-mail].