Junior Planning Coordinator

Vertiv Co; Bologna; On-site; EUR 27,000 - 34,000; Full time

Job summary

Vertiv is seeking a Junior Planning Coordinator to join the Castel Guelfo (BO) team in Italy. The role provides organizational support to the Large Power Strategic Planning Manager and the Large Power Converters Leadership team, focusing on meetings, travel, and day-to-day processes.

Ideal candidates hold a Bachelor's degree in a related field and 1–3 years in business support or coordination, with strong MS Office skills and fluency in Italian and English.

Qualifications

• Bachelor’s degree in the specified fields.
• 1–3 years of experience in business support, office coordination, event management, administrative support or similar roles.
• Strong knowledge of Microsoft Office (Outlook, Teams, PowerPoint, Excel and Word).
• Fluent Italian and English, both written and spoken.

Responsibilities

• Coordinate internal and external meetings, manage logistics and agendas.
• Support travel planning and expense reports for leaders and team members.
• Provide day-to-day administrative support and document management.

Skills

Fluent Italian & English

Organizational skills

Multitasking

Communication

Education

Bachelor’s degree in Communication, Languages, Business Administration/Management, Management Engineering, or a related field

Tools

Microsoft Office (Outlook, Teams, PowerPoint, Excel, Word)

Job description

Who are we?

At Vertiv, we’re on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $6.9 billion in sales, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.

Job Description

We are currently seeking a Junior Planning Coordinator to join our dynamic team in Castel Guelfo (BO), Italy! The Junior Planning Coordinator provides organizational support to the Large Power Strategic Planning Manager and to the Large Power Converters Leadership team. The role focuses on organizing meetings, facilitating team operations, supporting travel and expense management activities and supporting effective execution of day-to-day processes. This is an entry-level position ideal for a highly organized, detail-oriented, service-minded individual who enjoys working with people and enabling team efficiency.

What kind of work will you be doing?

Meetings Coordination

• Organize meetings internal and external to the team by managing logistics, calendars, invitations, room bookings and agenda collection.
• Ensure meeting material is prepared, track key action items and support closure of agreed activities.

Travel & Expense Support

• Support travel planning for designated leaders and team members by coordinating flights, hotels, transportation and travel logistics.
• Assist them with preparation and submission of expense reports.
• Maintain travel documentation and support reimbursement processes.

Administrative & Operational Support

• Provide day-to-day administrative support to assigned leaders when required.
• Coordinate visitor schedules and site visits when required.
• Assist with document management and presentations coordination.

What will make you successful?

• Bachelor’s degree in Communication, Languages, Business Administration/Management, Management Engineering, or a related field.
• 1-3 years of experience in business support, office coordination, event management, administrative support or similar roles.
• Good knowledge of Microsoft Office (Outlook, Teams, PowerPoint, Excel and Word).
• Fluent Italian and English, both written and spoken.
• Strong organizational and multitasking skills.

Key Soft Skills

• Highly organized and structured.
• Strong attention to detail and accuracy.
• Reliable and proactive.
• Positive, kind and service-oriented attitude.
• Strong interpersonal and communication skills.
• Ability to manage multiple priorities in a dynamic environment.

Discretion and professionalism when handling confidential information

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS

Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus
• Operational Excellence
• High-Performance Culture
• Innovation
• Financial Strength

OUR BEHAVIORS

• Own It
• Act With Urgency
• Foster a Customer-First Mindset
• Think Big and Execute
• Lead by Example
• Drive Continuous Improvement
• Learn and Seek Out Development

The anticipated salary range for this role in Italy is between 27.000€ to 34.000€ gross per year (based on a full-time working week). Certain roles may be eligible for variable compensation and benefits. Where applicable, a comprehensive overview of the full benefits package and any additional compensation will be provided during the recruitment process in accordance with local legal requirements. Compensation is determined based on objective, gender-neutral criteria, including skills, experience, and job responsibilities.

The applicable National Collective Bargaining Agreement (CCNL) for this role is Metalmeccanico Industria.

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to [e-mail] .