Junior HR & Office Coordinator

Welocalize; Milano; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

A global technology services company is seeking a Junior HR & Office Coordinator in Milan to support HR administrative duties and manage office tasks. The ideal candidate will have an associate degree, bilingual proficiency in Italian, and proficiency in Microsoft Office 365. Responsibilities include coordinating travel, managing inventory, and ensuring facility maintenance in a dynamic environment.

Competenze

• Associate degree or equivalent experience required.
• Bilingual proficiency in Italian preferred, knowledge of German is a plus.
• Experience with invoicing is ideally required.

Mansioni

• Support global HR administrative tasks and data entry.
• Coordinate travel arrangements and lead onboarding processes.
• Manage inventory of office supplies and ensure facility maintenance.

Conoscenze

Bilingual proficiency in Italian

Technical proficiency in Microsoft Office 365

Ability to learn new programs quickly

Strong multi-tasking abilities

Formazione

Associate degree or equivalent

Strumenti

Microsoft Office 365

Workday

Descrizione del lavoro

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• OVERVIEW

The Junior HR & Office Coordinator’s primary purpose is to effectively assist the office and employees through greeting and assisting all on-site visitors, handling all in-coming phone calls, efficiently managing supply inventory, facilities, and vendors, planning internal events and meetings, assisting with People Success duties, and other office related projects / duties as assigned.

MAIN DUTIES

Support global HR administrative tasks, including data entry, document preparation, and HR task coordination.

Coordinate travel arrangements, lead onboarding processes for new employees, and manage tasks in Workday.

Oversee incoming shipments and ensure timely organization of outgoing mail and shipping.

Supervise and maintain office equipment, taking the lead in vendor management and maintenance.

Manage inventory for office, kitchen, and shipping supplies, and collaborate with building management to ensure facility maintenance and adherence to safety protocols.

Act as the primary point of contact for office visitors, ensuring a welcoming reception area and handling incoming calls with professionalism.

REQUIREMENTS

Associate degree (A.A.) or equivalent from two-year college or technical school; or two years related experience and / or training; or equivalent combination of education and experience.

PREFERRED QUALIFICATIONS

Bilingual proficiency in Italian

German language skills would be a plus

Technical proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, OneDrive, SharePoint, and Teams.

Familiarity with Workday a plus.

Experience with invoicing would be ideal.

Ability to learn new programs quickly.

Capacity to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Capability to work in a fast-paced environment and to adapt to frequent change.

Proven ability to work creatively and analytically in a problem-solving environment.

Be a motivated self-starter with strong multi-tasking abilities.

ONLY CVs IN ENGLISH WILL BE CONSIDERED.