Junior CEO Assistant

JR Italy; Milano; In loco; EUR 30.000 - 60.000; Tempo pieno

Descrizione del lavoro

An established industry player is seeking a Junior CEO Assistant to support the CEO Office in managing corporate and personal affairs. This role offers a unique opportunity to work closely with senior executives, ensuring operational efficiency and smooth daily activities. The ideal candidate will demonstrate discretion, strong organizational skills, and proficiency in tools like Microsoft Office, SAP, and Concur. If you're detail-oriented and thrive in a dynamic environment, this position is perfect for you.

Competenze

• 2+ years experience in a corporate assistant role.
• Proficient in Microsoft Office Suite and travel coordination.

Mansioni

• Manage CEO's calendar and schedule meetings.
• Handle purchase orders and oversee office maintenance.
• Organize travel itineraries and manage expenses.

Conoscenze

Organizational Skills

Discretion and Confidentiality

Problem-Solving

Initiative and Independence

English Proficiency

Strumenti

Microsoft Office Suite

SAP

Concur

Descrizione del lavoro

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At Alfasigma we are looking for a Junior CEO Assistant to provide support to the CEO Office and assist in the management of both corporate and personal affairs. The ideal candidate will work closely with the Senior Executive Assistant and Chief of Staff, ensuring the smooth running of daily activities and facilitating operational efficiency. This role requires a high level of discretion, reliability, and strong organizational skills.

Key Responsibilities:

• Assist in managing the CEO’s calendar, scheduling meetings, and coordinating appointments.
• Handle purchase orders using SAP and Concur.
• Oversee office maintenance and related administrative tasks.
• Arrange travel itineraries and manage travel expenses for the CEO and CoS.
• Organize meetings, including sending calendar invitations and booking meeting rooms.
• Support in the preparation of reports, presentations, and data analysis using Excel and PowerPoint.
• Assist in day-to-day operational tasks as required.
• Coordinate with accountants, finance, and legal representatives on behalf of the principal.
• Provide general assistance in managing personal and family-related matters.
• Support with private travel arrangements and coordination of service providers as needed.
• Manage ad-hoc projects related to personal matters.
• Ensure the secure handling and storage of confidential documents and contracts.

Requirements:

• Minimum 2 years of experience in a similar role within a corporate setting.
• Excellent English proficiency (spoken and written).
• Demonstrates a high level of autonomy, initiative, and independence.
• Strong sense of discretion and confidentiality, with the ability to build trusted relationships.
• Proficiency in Microsoft Office Suite (Outlook Calendar, PowerPoint, Excel).
• Strong problem-solving and organizational skills.

Location: Milan, with availability to travel to Bologna

Why Join Us?

This is a unique opportunity for a professional looking to work in a dynamic and high-profile environment, supporting both corporate and personal aspects of the CEO’s role. If you are proactive, detail-oriented, and enjoy working in a fast-paced setting, we would love to hear from you!