IT Document Controller

JR Italy; Varese; In loco; EUR 35.000 - 65.000; Tempo pieno

Descrizione del lavoro

An innovative firm is seeking a highly skilled Document Controller to manage and optimise their SharePoint environment. This role involves ensuring efficient data management and compliance with data protection regulations. The ideal candidate will thrive in a dynamic environment, collaborating with IT operations while demonstrating strong communication and problem-solving skills. With opportunities for growth in an international setting, this position promises a rewarding career path for those passionate about data management and sustainability.

Servizi

Supportive team environment

Opportunities to learn

International scope

Competitive base salary

Annual discretionary bonus

Competenze

• Proven experience in SharePoint administration and data management.
• Strong understanding of data protection regulations, including GDPR.

Mansioni

• Manage and optimise the SharePoint environment for efficient data management.
• Ensure compliance with data protection regulations, including GDPR.

Conoscenze

Time management

Excellent communication skills

Flexibility

Intellectual Curiosity

IT Literacy

Delivery focus

Critical thinking

Problem-solving skills

Passion for sustainability

Formazione

Bachelor's degree in Information Technology

Bachelor's degree in Computer Science

Strumenti

SharePoint

Document management systems

Helpdesk systems

Descrizione del lavoro

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We're seeking a highly skilled Document Controller with a strong emphasis on SharePoint administration. This role will also encompass some duties as a document controller and data protection clerk. The ideal candidate will be responsible for managing and optimising our SharePoint environment, ensuring efficient data management, and maintaining compliance with data protection regulations.

KEY RESPONSIBILITIES

SharePoint Administration

• Manage and optimise the SharePoint environment to ensure efficient data management and collaboration across the organisation
• Analyse business requirements, design SharePoint solutions, and provide ongoing support and maintenance
• Collaborate with IT operations and IT Security to align implementation with Group IT strategy, policies, and architecture
• Manage a large volume of documentation contained in multiple SharePoint sites
• Provide solutions for document management needs and ensure a highly customer-centric approach.
• Ensure that all day-to-day operational activities related to document management are carried out in a timely and reliable manner
• Respond to and action helpdesk issues related to document management
• Maintain and update documentation based on business requirements and compliance needs
• Interface with business stakeholders to fulfil various data requests and ensure the smooth running of the company's Information Technology department.
• Advise on appropriate data protection measures for any new types of data
• Ensure compliance with data protection regulations, including GDPR
• Develop and maintain data access guidelines and data classification labels
• Identify all systems that process personal data and ensure processes and procedures are in place to satisfy Subject Access Request (SAR) requirements
• Maintain an asset management process and ensure all IT assets are identified, registered, and physically protected from threats.

SKILLS & COMPETENCIES

To be successful in this role, you will demonstrate:

• Time management & prioritisation skills - things can get a little hectic, so the ability to effectively manage yourself and your workload is critical.
• Excellent communication skills (in English or/and other European languages) - you must be able to organise your thoughts in a way that others find clear and compelling. You will be expected to together well-written, grammatically correct emails and other communications. When communicating verbally – whether over the phone, on video calls, in person or in meetings – you will need to be articulate, warm and engaging.
• Flexibility - being an effective team player means being flexible in your approach and open to getting involved with new things, even if they are not spelt out in your job description.
• Intellectual Curiosity – We are looking for someone who is truly interested in our profession and has the intellectual curiosity to delve deep into topics and bring fresh ideas into the team.
• IT Literacy - you need to be comfortable with IT systems and working with data (you should have at least intermediate-level Excel).
• Delivery focus – it may sound obvious, but the ability to proactively churn through work at pace and deliver quality outputs really matters!
• Strong critical thinking and problem-solving skills
• Passion for our mission ‘to generate a more sustainable future by leading the transition to clean energy.
• Our values: be a leader, build trust, be responsible, be innovative and ‘bring your alpha’.

EXPERIENCE & QUALIFICATIONS

• Bachelor's degree in Information Technology, Computer Science, or a related field
• Proven experience in SharePoint administration and data management
• Strong understanding of data protection regulations, including GDPR
• Experience with document management systems and processes
• Knowledge of data protection and privacy legislation
• Familiarity with IT support and helpdesk systems.

WHAT WE OFFER

• A busy role in a supportive team, with plenty of opportunities to learn
• International scope – we operate in over 8 countries
• Competitive base salary and annual discretionary bonus.

HOW TO APPLY

If you are interested in this opportunity, please follow the link to apply or send your application to [emailprotected] . If you have been shortlisted for the next stage, we will be in contact within 14 days.

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DIVERSITY AND INCLUSION

Our approach to diversity and inclusion is a natural extension of our values. Our entrepreneurial culture inspires us to try new things, be open to different viewpoints and be bold. Our Group is committed to cultivating and preserving a culture of connectedness that values difference and gives space for individual expression. The collective sum of our individual differences, life experiences, knowledge, innovation, self-expression, talent and hard work form the bedrock of who we are and who we aspire to be.

We are committed to equal employment and advancement opportunity irrespective of race, colour, ancestry, social background, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability and gender identity.