IT Contract Management Specialist

LHH; Napoli; In loco; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

A leading company in the cruise industry is seeking an IT Contract Management Specialist to oversee contract lifecycle processes. This role entails managing contracts, collaborating with multiple stakeholders, and facilitating vendor onboarding while ensuring compliance and documentation. Ideal candidates will have substantial experience in contract management and strong analytical and communication skills.

Competenze

• Minimum 2 years experience in contract management or administration.
• Experience with various contract types and management software is a plus.
• Fluent in English with proficiency in French, German, or Italian preferred.

Mansioni

• Manage lifecycle of contracts from request to execution.
• Facilitate contract execution and monitor vendor performance.
• Provide customer service to internal and external clients.

Conoscenze

Contract Management

Analytical Skills

Problem Solving

Project Management

Excellent Communication

Organization Skills

Formazione

Bachelor’s Degree in IT, Computer Science, Business Management

Legal or Contract Management Qualifications

Descrizione del lavoro

For an Italian global cruise line, we are looking for an IT Contract Management Specialist.

As part of the IT Governance Team, the

• IT Contract Management Specialist will help manage the lifecycle of contracts from initial request to full execution, ensuring process fluidity to meet business needs. This role will work cross-functionally with Legal, Sourcing, Compliance, Finance, various Business Units, and external vendors to execute contracts timely and compliantly.

This position will work closely with business partners throughout the company to ensure the proper organization and maintenance of their IT-dependent contracts. The Contract Management Specialist will also help improve and automate processes, systems, and controls to more effectively negotiate and manage contracts.

From time to time, you may be required to assist with cost controlling elements that overlap with our Contract Management processes, contributing to all phases of the Procure to Pay process, including approval by Senior Leadership and monitoring and execution of payments to IT vendors.

• KEY ACCOUNTABILITIES

Work with IT stakeholders to gain approval of POs and contracts needed for IT operations.

• Review and process requests for NDAs, Notice Letters, Statements of Work, Amendments, Master Agreements, and License/Subscription agreements, ensuring adequate oversight.
• Manage contract requests, ensuring prompt progression through all stages from review to execution.
• Facilitate contract execution by collecting, elaborating, and presenting necessary documents for approval from Senior Leadership.
• Support functional teams on purchase order and invoice resolution.
• Assist with onboarding new vendors by updating data in contracting tools, developing relationships, and providing templates.
• Provide excellent customer service to internal and external clients.
• Monitor vendor performance against contractual obligations and support reporting through dashboards and scorecards.
• Execute ad hoc projects as needed.

Contract Organization and Maintenance

• Manage, organize, and store electronic versions of contracts and documents in TEAMS or other systems.
• Enter key contract information into the contract management system.
• Retrieve and provide copies of contracts upon request.
• Ensure contracts are properly executed and uploaded timely.
• Support documentation of contract status from request to finalization.
• Provide regular reports on contracting volumes and durations for process improvement.
• Collaborate with controlling teams to automate processes for strategic decision-making.

QUALIFICATIONS

• At least 2 years of experience in contract management, administration, or negotiation.
• Bachelor’s Degree in IT, Computer Science, Business Management, Management Information Systems, or similar. Legal or Contract Management qualifications are a plus.
• Ability to handle confidential information with discretion.
• Experience managing various contract types; familiarity with contract management software is a plus.
• Detail-oriented, flexible, with strong analytical, problem-solving, project management, and organizational skills.
• Excellent communication and relationship skills, capable of partnering and influencing at different levels.
• Fluent in English; proficiency in French, German, or Italian is advantageous.