Information Management and Document Control Manager

Global Edge Group; Italia; In loco; EUR 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

A leading energy company in Italy is seeking an experienced Information Management and Document Control Manager. The role involves developing project document delivery schedules and ensuring documentation quality in major oil and gas projects. Candidates should have over 10 years of experience and an Engineering or Business degree. Strong knowledge of document management systems and team collaboration skills are essential. This position promotes equal opportunities for all qualified applicants.

Competenze

• 10+ years of experience in major oil and gas project controls.
• Experience with IM/DC systems and government reporting interfaces.

Mansioni

• Develops and maintains project document delivery schedule and timeline.
• Collaborates with teams to update document management processes.
• Oversees and ensures quality of all project documentation.

Conoscenze

Knowledge of Oil and Gas project developments

Organizational skills

Teamwork

Communication skills

Formazione

Engineer/Bachelor degree in Business management or similar

Strumenti

New Prodom

Quantum

Descrizione del lavoro

Job Description

The Information Management and Document Control Manager will be responsible for developing and maintaining project document delivery schedules, tracking and reporting EPC contractors’ documentation progress, and ensuring the capture, receipt, and quality of all project documentation.

Responsibilities

• Collaborates and interfaces with Operations, Projects, Contractors, and other teams to develop or update information/document management processes and procedures aimed at meeting Project goals.
• Develops and maintains project document delivery schedule and timeline to support early, final deliverables, and project handover.
• Develops and maintains an effective tool to track, audit, and report EPC contractors’ documentation progress.
• Hosts the document control and DFO training and workshop sessions with Package Managers, team leads, project document management, EPC contractors, key suppliers, and third parties.
• Guides Document Controllers on developing project Master Document Register (MDR) and Document Distribution Matrix (DDM) based on EPC’s scope of work and engineering team needs.
• Ensures that all Project stakeholders have the correct levels of access to New Prodom and adequately trained on how to use it.
• Oversees and assures the capture, receipt, and quality of all project documentation.
• Coordinates with the Project and Operations team plans for final handover of documentation and data to Operations including Quantum.
• Oversees Document Controllers and respective processes to ensure the validation of incoming and outgoing documentation attributes.
• Ensures effective application of the Project document management processes, procedures, coding standards, and tools.
• Represents the Document Management function at relevant project meetings or workshops.
• Supports contracts and procurements for bidding, tendering, contract selection, and change management as required.

Accountabilities

• The position activities will be performed in close collaboration and coordination with the Project Management.

Qualifications/Experience required

• Minimum Education: Engineer/Bachelor degree in Business management or similar.
• Minimum Experience: 10+ years of experience in major oil and gas project controls.

Required Skills/Certifications

• Major Oil and Gas project developments knowledge and experience, with Partner and Government reporting interfaces.
• Excellent organizational ability and commitment to meeting deadlines.
• Requires team spirit with ability to work closely with various stakeholders.
• Experienced with IM/DC systems including New Prodom and Quantum with strong communication and skills.

We are an equal opportunities employer and welcome applications from all qualified candidates.