Governing Bodies support specialist (Secretariat Services branch - CSGS)

TN Italy; Roma; In loco; EUR 30.000 - 60.000; Tempo pieno

Descrizione del lavoro

An established international organization is seeking a dedicated Governing Bodies Support Specialist to enhance its Secretariat Services. This role involves coordinating high-level meetings, conducting research, and preparing reports that contribute to effective governance. Ideal candidates will possess a university degree in social sciences or a related field and have relevant experience in international law or policy analysis. Join a dynamic team committed to diversity and excellence in service delivery, and play a crucial role in shaping the future of governance at a global level.

Competenze

• University degree in relevant fields or secondary education for PSA Subscribers.
• At least one year of relevant experience in social sciences or international law.

Mansioni

• Support coordination of conferences and high-level meetings.
• Research policy issues and prepare related reports.
• Provide information on procedures for statutory meetings.

Conoscenze

Research and Analysis

Document Drafting

Conference Management

Multilingual Communication

Formazione

University degree in Social Sciences

Secondary School Education

Descrizione del lavoro

Social network you want to login/join with:

Governing Bodies support specialist (Secretariat Services branch - CSGS), Rome

col-narrow-left

Client:

FAO

Location:

Job Category:

Customer Service

-

EU work permit required:

Yes

col-narrow-right

Job Reference:

761938c2b67c

Job Views:

2

Posted:

06.05.2025

Expiry Date:

20.06.2025

col-wide

Job Description:

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

Organizational Setting

The Governing Bodies Servicing Division (CSG) provides the Secretariat of the Conference and the Council, and supports all Governing and Statutory Bodies of FAO. It houses the Multilingualism expertise of the Organization, delivering corporate language goods and services. CSG also provides Protocol and Meetings services to the Organization, and sustains liaison and communication with Members.

Candidates endorsed in the selection process for this vacancy announcement will be considered for the Governing Bodies Servicing Consultants’ Roster in support of the Secretariat Services branch (CSGS) for a period of 3 years. The Roster is used to fill other similar positions at the same or lower grade, and in the same or another duty station.

Reporting Lines

The Consultant/Personal Services Agreement Subscriber (PSA) reports to the Chief, Secretariat Services branch (CSGS), under the overall guidance of the Director CSG.

Technical Focus

Support to Governing Body Secretariat functions, including monitoring and editing of documents pertaining to governance matters, and liaison with Members. Collection, analysis and review of information for the effective delivery of corporate services.

Tasks and responsibilities

• Support the coordination of procedures related to conferences and high level meetings
• Research and analyse policy and service delivery issues and prepare related reports;
• Contribute to the development of information and training materials and assist in the presentation of information/training sessions to management and staff;
• Participate on project teams and work groups;
• Perform other related duties as required.
• Provide information on procedures to follow regarding the preparation of, and documentation required for, statutory and Governing Body meetings;
• Collect and analyse information for inclusion in statutory and/or management reports, statements as well as specific reports for Governing Bodies, members and other partners;
• Review and analyse reports, procedures, conference-related and administrative rules and policies.
• Contribute to the preparation of formal correspondence between FAO and its Members;
• Support processes for smooth functioning of Governing Body meetings, in particular Conference and Council;
• Provide support to the Independent Chairperson of Council for effective discharge of his/her duties;

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

• For Consultants: University degree in Social Sciences, Political Sciences, International Law or another field relevant to the work of the Organization
• For PSA Subscribers: Secondary School Education
• At least one year of relevant experience in Social Sciences, Political Sciences, International Law, Economics, Agriculture, or in any field relevant to the Organization
• Working knowledge of English, French or Spanish and limited knowledge of one of the other two or Arabic, Chinese, Russian (for Consultants)
• Working knowledge of one FAO language for PSA Subscribers

FAO Core Competencies

Selection Criteria

• Work experience in more than one location or area of work, particularly in field positions is desirable
• Extent and relevance of experience in conference management activities in an intergovernmental environment
• Demonstrated ability to draft and edit documents
• Knowledge and understanding of rules, regulations, statutory and legal instruments of FAO, in particular those pertaining to the establishment, functioning and procedures of Governing Body meetings is considered an asset
• Understanding of the functioning of UN agencies and the UN system is considered a strong asset

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

• FAO does not charge any fee at any stage of the recruitment process (application, interview, processing)
• Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at
• Formore information,visit the FAO employment website
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.