Global Lease Tool Administration Specialist

KIKO MILANO; Montesilvano; In loco; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

Join KIKO MILANO as a Lease Administrator and be part of our Real Estate Team. You will manage over 850 lease contracts globally, ensuring accuracy and collaboration across departments. This role demands a strong attention to detail and the ability to coordinate effectively with finance and legal teams.

Competenze

• 5+ years of experience in lease administration, contract management, or similar roles within the retail industry.
• Familiarity with accounting practices and tools.

Mansioni

• Coordinate and manage global routines for lease contracts across countries.
• Ensure timely signature and upload of lease contracts in the system.
• Maintain 100% accuracy of key data in the lease administration system.

Conoscenze

Organizational skills

Analytical skills

Communication skills

Interpersonal skills

Formazione

University degree in Law

Business Administration or equivalent

Strumenti

SAP

Descrizione del lavoro

KIKO MILANO was founded in 1997 in Milan and since then has revolutionized how cosmetics are sold globally. We thrive to offer an incredible variety of products, textures & colours, a multi-sensorial experience in innovative technology yet always at an affordable price. Based in Italy, and truthful to its DNA, KIKO MILANO takes advantage of combining trustworthy quality, creativity and stunning aesthetics.

Your role at KIKO MILANO

We are looking for a Lease Administrator to join KIKO MILANO’s Real Estate Team, reporting to the Global Lease Manager.

Such talent will ensure the well-functioning of the lease administration system, managing over 850 lease contracts across 18–20 KIKO countries. The role requires structured coordination, strong attention to detail and collaboration across departments such as Real Estate, Legal, and Finance at both HQ and country level.

In particular, you will :

• Coordinate and manage global routines for lease contracts and appendices implemented across all directly operated countries
• Ensure timely signature and upload of all lease contracts in the lease administration system
• Maintain 100% accuracy of key data (e.g. expiry dates, break clauses, notices) in the system, aligned with physical contracts
• Collaborate closely with Real Estate, Legal, and Finance teams to ensure consistency and reliability of lease-related data
• Provide guidance and training to local functions for proper data entry and system usage
• Monitor and improve lease administration routines and propose process optimizations
• Consolidate, review, and secure payments related to leases, facilities and construction at HQ level
• Support rent budgeting and forecasting processes
• Understand accounting timelines and routines for payment cycles
• Present data and summaries on a quarterly basis to internal stakeholders and management
• Monitor external suppliers and track performance KPIs for landlords, facility managers and construction vendors

What you will need to succeed

• 5+ years of experience in lease administration, contract management, or similar roles within the retail industry
• University degree in Law, Business Administration or equivalent
• Familiarity with accounting practices and tools (e.g. SAP)
• Excellent organizational and analytical skills

We would love if you had

• A structured, detail-oriented, and resilient mindset
• Strong communication and interpersonal skills
• Ability to work independently, manage multiple priorities and proactively solve problems
• A collaborative spirit and solution-driven approach

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