Global Lease Administrator

KIKO MILANO; Pavia; In loco; EUR 40.000 - 55.000; Tempo pieno

Descrizione del lavoro

A global cosmetics company based in Italy is seeking a Global Lease Administrator to manage over 850 lease contracts. The role requires at least 5 years of experience in lease administration or contract management and a university degree in Law or Business Administration. The ideal candidate will have strong organizational and analytical skills and fluency in English. This position involves collaboration with Real Estate, Legal, and Finance teams to ensure smooth operations.

Competenze

• At least 5 years of experience in lease administration or contract management.
• Familiarity with accounting tools is essential.
• Strong organizational and analytical skills required.

Mansioni

• Manage global routines for lease contracts across countries.
• Ensure timely signing and data upload of lease contracts.
• Collaborate with Real Estate and Finance teams for data consistency.
• Monitor lease administration processes and improve them.

Conoscenze

Lease administration

Contract management

Organizational skills

Analytical skills

Fluency in English

Formazione

University degree in Law or Business Administration

Strumenti

SAP

Descrizione del lavoro

The Company

KIKO MILANO, founded in 1997 in Milan, has revolutionized how cosmetics are sold globally. We offer a wide variety of products, textures, and colours, providing a multi-sensorial experience with innovative technology at affordable prices. Based in Italy, KIKO MILANO combines trustworthy quality, creativity, and stunning aesthetics, staying true to its DNA.

Your role at KIKO MILANO

We are seeking a Global Lease Administrator to join our Real Estate Team, reporting to the Global Lease Manager.

This role involves managing over 850 lease contracts across 18–20 countries, ensuring the lease administration system functions smoothly. The position requires structured coordination, attention to detail, and collaboration with departments such as Real Estate, Legal, and Finance at both HQ and country levels.

Key responsibilities include:

• Managing global routines for lease contracts and appendices across all directly operated countries
• Ensuring timely signing and uploading of lease contracts into the system
• Maintaining 100% accuracy of key data (e.g., expiry dates, break clauses, notices) aligned with physical contracts
• Collaborating with Real Estate, Legal, and Finance teams to ensure data consistency
• Providing training and guidance on data entry and system use
• Monitoring and improving lease administration processes
• Reviewing and securing payments related to leases, facilities, and construction at HQ
• Supporting rent budgeting and forecasting
• Understanding accounting routines for payment cycles
• Presenting data summaries quarterly to stakeholders
• Monitoring external vendors and tracking KPIs for landlords and service providers

Qualifications needed:

• At least 5 years of experience in lease administration, contract management, or similar roles in retail
• University degree in Law, Business Administration, or equivalent
• Familiarity with accounting tools (e.g., SAP)
• Fluency in English
• Strong organizational and analytical skills

Preferred qualities:

• A structured, detail-oriented, and resilient mindset
• Excellent communication and interpersonal skills
• Ability to work independently, manage multiple priorities, and proactively solve problems
• Collaborative and solution-oriented approach

KIKO is committed to promoting equal opportunities and values diversity, including the integration of persons with disabilities. All open positions are also available to candidates belonging to protected categories under law 68/99. Data will be processed solely for recruitment purposes. Please refer to our privacy policy at the provided link.