Functional and Administrative Support (Sigonella, Italy)

Planate Management Group; Villaggio degli Ulivi; On-site; EUR 25,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

401K plan eligibility upon hire

Health Savings Account plan

Life/AD&D Insurance Coverage

Short-Term Disability Insurance

Paid Holidays

Paid Time Off

Wellness Offering

Training and Development

License/Certification support

Recognition and Rewards program

Travel Insurance

Job summary

Planate Management Group is seeking an experienced Functional and Administrative Support to assist the Resident Officer in Charge of Construction. The role involves preparing reports, maintaining filing systems, and assisting Government personnel with program operations and efficiency.

The position is full-time and contingent upon contract award, with an expected five-year period of performance and potential six-month extension.

Qualifications

• Fluent English and host nation language where services are provided.
• Thorough knowledge of subject matter, historical, and numerical filing systems, including their contents, arrangement, procedures, and document purposes.
• Knowledge of records management, record transfer, and archival practices.
• Fully qualified typist with the ability to operate computer terminals, microcomputers, or word processors.
• Knowledge of advanced functions of automated systems and office automation software such as Microsoft Office.
• Knowledge of spelling, grammar, punctuation, and capitalization.
• Knowledge of organizational structures, functions, mission, and specialized terminology.
• Must successfully pass required security background investigations.

Responsibilities

• Prepare reports, presentations, correspondence, and other documents for Government personnel.
• Maintain and organize filing systems (subject matter, historical, numerical, and electronic).
• Classify, cross-reference, locate, and retrieve records and materials accurately.
• Manage records per filing, transfer, and archival procedures.
• Operate computers and word processors to produce documents.

Skills

Fluent English

Records management

Office automation

Typing

Security clearance

Tools

Microsoft Office

Job description

Planate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Alexandria, Virginia, and Orlando, Florida USA with a technical support center in South East Asia and East Africa, that provides program management and facilities engineering services worldwide. Planate is a small business provider of planning, design, infrastructure management, technical consulting, engineering, and construction management services in support of the US Department of Defense (DOD) and its Service (Army, Air Force, Navy, Marine Corps) missions, along with other US federal agencies, all over the world.

We are seeking an experiencedFunctional and Administrative Support that will supportsupport Resident Officer in Charge of Construction (ROICC). You will provide administrative and records support, prepare reports and presentations, maintain filing systems, and assist Government personnel with program operations and administrative efficiency.

This position is contingent upon the award of contract. If awarded, the anticipated period of performance will be approximately five years with six months potential extension.

Key Responsibilities:

• Prepare reports, presentations, correspondence, and other documents for Government personnel.
• Maintain and organize subject matter, historical, numerical, and electronic filing systems.
• Classify, cross-reference, locate, and retrieve records and materials accurately.
• Manage records in accordance with established filing, transfer, and archival procedures.
• Operate computers, word processors, and other office automation systems to produce a variety of documents.
• Prepare graphs, tables, charts, and other materials using Microsoft Office and related software.
• Receive and screen telephone calls and visitors and provide routine administrative assistance.
• Respond to routine, non-technical inquiries and direct requests to the appropriate personnel.
• Apply management analysis techniques to identify and resolve administrative issues and improve program operations.
• Brief managers and communicate recommendations related to administrative efficiency and program operations.

Qualifications to be successful in the role:

• Fluent English and host nation language where services are provided.
• Thorough knowledge of subject matter, historical, and numerical filing systems, including their contents, arrangement, procedures, and document purposes.
• Knowledge of records management, record transfer, and archival practices.
• Fully qualified typist with the ability to operate computer terminals, microcomputers, or word processors.
• Knowledge of advanced functions of automated systems and office automation software such as Microsoft Office.
• Knowledge of spelling, grammar, punctuation, and capitalization.
• Knowledge of organizational structures, functions, mission, and specialized terminology.
• Must successfully pass required security background investigations.

Why Planate?

Planate Management Group is an Aff

Joining the Planate team opens you to an experience working for a Global company where you are among a team that is considered a premier trusted partner for planning, design, engineering, asset management, and professional service solutions anytime, anywhere. We Take Care of Our Own; Personally, and Profession.

Full-time employees enjoy the following benefits:

• Medical insurance/Dental/Vision Insurance
• 401K plan eligibility upon hire
• Health and Savings Account plan
• Life/AD&D Insurance Coverage
• Short-Term Disability Insurance Coverage
• Paid Holidays
• Paid Time Off
• Wellness Offering
• Training and Development
• License/Certification support
• Recognition and Rewards program
• Travel Insurance

We’d love for you to be a part of our Global workforce, helping us serve as an effective and integrated partner to advance every client's mission!