Functional and Administrative Support (Sigonella, Italy)

Planate Management Group

Mazzarrone

On-site

EUR 30,000 - 42,000

Full time

14 days+

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Benefits offered by this job

Medical insurance

401K plan

Health and Savings Account plan

Life/AD&D Insurance Coverage

Short-Term Disability Insurance Covera

Paid Holidays

Paid Time Off

Wellness Offering

Training and Development

License/Certification support

Recognition and Rewards program

Travel Insurance

Job summary

Planate Management Group seeks an experienced Functional and Administrative Support to back the Resident Office in Charge of Construction. You will prepare reports, manage filing systems, and assist Government personnel to improve program operations.

This is a contingent, five-year opportunity with potential extension. Key duties include preparing presentations, organizing records, handling communications, and applying analysis to improve efficiency.

Qualifications

Fluent English and host nation language where services are provided.
Thorough knowledge of filing systems and archives.
Fully qualified typist with ability to operate word processors.
Knowledge of advanced functions of office automation software such as Microsoft Office.
Must pass security background investigations.

Responsibilities

Prepare reports, presentations, correspondence, and other documents for Government personnel.
Maintain and organize filing systems (subject matter, historical, numerical, electronic).
Classify, cross-reference, locate, and retrieve records and materials accurately.
Manage records in accordance with filing, transfer, and archival procedures.
Operate computers and word processors to produce documents.
Prepare graphs, tables, charts, and other materials using Microsoft Office.
Receive and screen calls and visitors and provide routine administrative assistance.
Respond to routine inquiries and direct requests to appropriate personnel.
Apply management analysis techniques to identify and resolve administrative issues.
Brief managers and communicate recommendations related to administrative efficiency.

Skills

Fluent English

Host nation language

Typing

Microsoft Office

Recordkeeping

Communication

Analytical thinking

Tools

Microsoft Office

Job description

Planate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Alexandria, Virginia, and Orlando, Florida USA with a technical support center in South East Asia and East Africa, that provides program management and facilities engineering services worldwide. Planate is a small business provider of planning, design, infrastructure management, technical consulting, engineering, and construction management services in support of the US Department of Defense (DOD) and its Service (Army, Air Force, Navy, Marine Corps) missions, along with other US federal agencies, all over the world.

We are seeking an experienced Functional and Administrative Support that will support Resident Officer in Charge of Construction (ROICC). You will provide administrative and records support, prepare reports and presentations, maintain filing systems, and assist Government personnel with program operations and administrative efficiency.

This position is contingent upon the award of contract. If awarded, the anticipated period of performance will be approximately five years with six months potential extension.

Key Responsibilities:

Prepare reports, presentations, correspondence, and other documents for Government personnel.
Maintain and organize subject matter, historical, numerical, and electronic filing systems.
Classify, cross-reference, locate, and retrieve records and materials accurately.
Manage records in accordance with established filing, transfer, and archival procedures.
Operate computers, word processors, and other office automation systems to produce a variety of documents.
Prepare graphs, tables, charts, and other materials using Microsoft Office and related software.
Receive and screen telephone calls and visitors and provide routine administrative assistance.
Respond to routine, non-technical inquiries and direct requests to the appropriate personnel.
Apply management analysis techniques to identify and resolve administrative issues and improve program operations.
Brief managers and communicate recommendations related to administrative efficiency and program operations.

Qualifications to be successful in the role:

Fluent English and host nation language where services are provided.
Thorough knowledge of subject matter, historical, and numerical filing systems, including their contents, arrangement, procedures, and document purposes.
Knowledge of records management, record transfer, and archival practices.
Fully qualified typist with the ability to operate computer terminals, microcomputers, or word processors.
Knowledge of advanced functions of automated systems and office automation software such as Microsoft Office.
Knowledge of spelling, grammar, punctuation, and capitalization.
Knowledge of organizational structures, functions, mission, and specialized terminology.
Must successfully pass required security background investigations.

Why Planate?

Planate Management Group is an Aff…? All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Joining the Planate team opens you to an experience working for a Global company where you are among a team that is considered a premier trusted partner for planning, design, engineering, asset management, and professional service solutions anytime, anywhere. We Take Care of Our Own; Personally, and Profession.

Full-time employees enjoy the following benefits: