Freelance Event Specialist

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At Kampaay, we’re redefining how corporate events are planned and executed. Our innovative platform empowers businesses to independently manage everyday events—like team lunches and team building activities—through a smart, user-friendly catalog of services. For more complex and large-scale events, our team of experts steps in to guide customers from planning to execution. The result? Seamless, fast, and centralized event management that scales with your business.

We're a fast-growing startup operating in Italy and Sweden, backed by top-tier investors and featured in Forbes as one of Europe’s most promising event tech companies.

? Discover more about us

? Role

As Freelance Event Specialist, you will be part of our Event Excellence team, responsible for driving growth in the company by organizing and managing events. You will also work closely with our Sales & Engineering team

?Location

This is a hybrid role: the reference office is in Milan and we would love to see your face around our office corridor when possible ?

???? As a Freelance Event Specialist at Kampaay, you will:

• Support the Event Excellence Team during the management of all events in our pipeline
• Plan the events from start to finish according to concept, requirements, needs, target audience and objectives
• Develop a budget and ensuring it is adhered to the customer requests
• Maintain good contact with our suppliers and customers
• Building a long-term relationship with key contacts of our main customers, by being accountable & informed about all events, leading complex/strategic events delivery and spotting new business opportunities
• Being present during some events and coordinate our suppliers
• Ensure the smooth running of the event and resolve any problems that may arise
• Check and register supplier invoices

? About you

you could be our perfect Freelance Event Specialist if you have the following characteristics:

• at least 2 years of experience in similar roles
• You are a team player
• You are responsive, responsible and not afraid of making decisions.
• You have good communication and negotiation skills and good project management skills.
• You are organized, tidy and have an eye for detail.
• You are fluent both in English and Italian (at least B2)
• You have good knowledge of Excel & Power Point
• You are a problem solver
• You are willing to learn and go outside your comfort zone to experiment and challenge what has already been done in the industry.
• You are humble and know how to take feedback to get the best out of it.

? What you get

Helping you succeed is our number one priority. We have combined several advantages to make your life easier and more will be added as Kampaay grows further! ?

Office & Team Life

• A casual and relaxed office environment to let you feel comfortable;
• Monthly events/dinners outside the office to enjoy and get to know the team members;
• An inclusive environment with a real focus on parity (almost 50% of our team members are women);
• Weekly seasonal fruit in the office and everyday coffee and tea in the kitchen.

You will immerse yourself in our culture of transparency, trust and sense of belonging that we continually cultivate with offsites, team building activities, events and daily discussions.

We are an open, welcoming and safe company. We will value your uniqueness and encourage you to express yourself and your creativity.

If you think you are made to join Kampaay then apply now to this job position, we will welcome you with open arms!